Student Affairs Professional | Office for Social Concern and Involvement College

Summary of Work Activities and Responsibilities:

• Under the general supervision of the Program Assistant Director and Office for Social Concern and Involvement (OSCI) Director, the Student Affairs Professional is responsible for the coordination, planning, and implementation of one of the social formation programs of OSCI
• Coordinates with internal and external stakeholders to ensure the smooth flow of activities of formation programs
• Performs administrative tasks necessary to the operation of the office and formation program

Main Duties and Responsibilities:

• Participates in the review of program objectives and learning outcomes of students
• Designs modules, trainings, and activities for students in line with the program’s identified objectives and learning outcomes
• Coordinates with government institutions, non-government organizations, peoples’ organizations, parishes, grassroots communities, student organizations, and relevant offices in the Ateneo de Manila University for partnership in the implementation of the formation programs
• Conducts social investigations, planning sessions, and other coordination meetings with identified partners
• Follows OSCI protocols in finalizing partnerships with identified institutions and communities
• Conducts orientation for foster parents and other stakeholders who will be directly involved with the students during area engagements/immersions as well as skills training (e.g. Giving Effective Feedback, Facilitation Skills, Grading Student Performance, etc.), if necessary
• Schedules follow-up meetings to ensure that activities with identified partner institutions and communities will push through according to agreed plans
• Provides orientation/input to students to ensure that they are prepared for their area engagement/immersion
• Facilitates area engagements/immersion of our students
• Monitors area engagements/immersions to ensure the safety and security of students by following OSCI protocols
• Coordinates and arranges transportation to assist students in going to and from their assigned area or community
• Facilitates the reflection and analysis of the experiences of students
• Mentors and coaches students in their formation through consultations
• Distributes evaluation survey and collects evaluation results from students, and internal and external partners to gather needed data to improve the design and activities of the formation program
• Encodes students’ grades in AISIS or submits students’ grades; student performance evaluation form or completion matrix to partner academic departments as agreed upon by OSCI and partner academic departments
• Coordinates with Sanggunian and student organizations regarding program-related concerns
• Performs the following administrative tasks:
• Regularly reports his/her schedule to the office for monitoring of the designated Program Assistant Director
• Manages finances for the operational expenses of the program specifically budget proposal, disbursement, and liquidation
• Submits to the office assistant requests for reservation of venues and equipment including other logistical arrangements necessary for the implementation of the formation program
• Facilitates and/or documents program and office meetings
• Organizes advocacy campaigns related to current social issues to heighten awareness and involvement of students
• Contributes to the achievement of office plans by participating in committee work or membership in technical working group assignment
• Represents the office in gatherings and meetings as deemed necessary by the OSCI Director
• Performs other duties assigned by the Program Assistant Director and OSCI Director

Education and Experience Requirements:

• At a minimum, a graduate of any four-year tertiary course, preferably in Social Science
• Work experience with tertiary student formation and community outreach programs is an advantage

Knowledge and Skills in the following:

• Program Planning, Implementation, Monitoring and Evaluation
• Module-making
• Classroom Management
• Facilitation and Presentations
• Group Processing
• Social Analysis
• Mentoring and Coaching
• Networking
• Community and Institutional Engagement
• Administrative and Logistics