Executive Assistant - Chemical Engineer
Aldrtz Corporation Bacolod Full-time
Key Responsibilities
- Executive & Strategic Support
- Manage the daily schedule, priorities, and commitments of the executive/operations head.
- Prepare briefing materials, reports, and presentations for meetings and business reviews.
- Monitor and follow through on executive instructions and cross-departmental action items.
- Act as a key point of coordination between the executive office and all manufacturing units.
- Cross-Functional Coordination
- Facilitate communication between the following units:
- Tolling Services
- Research & Development (R&D)
- Business & Development Group
- Product Development
- Quality Assurance (QA)
- Quality Control (QC)
- Track project timelines, deliverables, and bottlenecks across departments.
- Ensure alignment of production schedules, product launches, and client requirements.
- Project Monitoring & Reporting
- Consolidate operational reports from different units into executive-ready dashboards.
- Monitor KPIs such as production output, defect rates, product development timelines, and sales performance.
- Flag delays, risks, and operational issues to management for immediate action.
- Maintain an updated tracker of ongoing projects, new product developments, and client orders.
- Documentation & Process Support
- Maintain organized records of meetings, decisions, SOPs, and operational updates.
- Assist in drafting policies, process improvements, and inter-departmental workflows.
- Ensure proper documentation of product development stages and QA/QC results.
- Meeting & Communication Management
- Organize and document executive meetings, production reviews, and cross-functional discussions.
- Prepare minutes of meetings (MOM) and distribute action points to relevant departments.
- Follow up on pending deliverables and ensure timely completion.
- Operational Support
- Assist in coordinating production schedules with sales forecasts and customer demands.
- Support logistics coordination for tolling and manufacturing operations.
- Help streamline communication between R&D, production, and QA/QC for product improvements.
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Job Description
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