HSEQ Systems Administrator

Job Description

The position plays a key role in ensuring HSEQ information is accurate, current, readily accessible and maintained in accordance with business requirements.

Values:

• Keep it real: We’ve got a no-nonsense approach to how we do business. That means authentic partnerships with customers that build better futures for everyone – not just us.
• Leave the complexity at the door: We’re all about untangling complexity, not building it in. We favour long term impact over short term wins and learn from each other’s mistakes.
• Together we grow: We invest in our people because we care about their futures along with their families. In return we expect honesty, unwavering commitment and having fun.
• Work smart, work safe: We optimize our time, energy, and resources to achieve the best results possible for our customers without compromising on our team's safety.

Job Requirements

What you bring:

• Certificate, Diploma or Degree in Business Administration, Quality, Safety, Compliance or a related discipline.
• Previous experience supporting ISO-certified management systems (ISO 9001, ISO 14001 and/or ISO 45001) preferred.
• Demonstrated experience in a document control, compliance or HSEQ administration role.
• Proficient in Microsoft Office Suite; experience using SharePoint or equivalent document management systems preferred.
• Experience operating in a remote work environment, with the ability to work independently and manage competing priorities.

Skills:

• Experience in document control, compliance administration, quality systems or HSEQ administration.
• Strong attention to detail and data accuracy, with demonstrated experience maintaining records, registers and controlled documentation.
• Understanding of document management, version control principles and ISO management system requirements.
• Intermediate to advanced Microsoft Office skills, including proficiency in SharePoint or equivalent document management systems.
• Strong organisational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills with the ability to work effectively in a remote environment.
• Ability to work independently with a proactive approach and continuous improvement mindset

Job Responsibilities

Document Control & Management Systems:

• Maintain controlled HSEQ documents, forms, templates, procedures and registers, ensuring accurate version control, distribution and archiving processes are consistently applied across the Group.
• Administer SharePoint and document management systems, ensuring records are readily accessible and maintained in accordance with business, regulatory and client requirements.
• Support the administration of ISO 9001, ISO 14001 and ISO 45001 management systems, maintaining supporting documentation, evidence and compliance registers.
• Assist with internal and external audit preparation, tracking audit findings, corrective actions and close-out requirements to support management system compliance.
• Monitor document control processes across the Group and identify opportunities to improve accuracy, consistency and accessibility of HSEQ records.
• Ensure all controlled documentation is current, correctly distributed and retired in accordance with document control procedures.

Training, Competency & Compliance Administration:

• Maintain employee training, competency and licence records, monitoring qualification and certification expiry dates to ensure ongoing workforce compliance.
• Coordinate training documentation, records management and onboarding compliance requirements, ensuring employee records are accurate and up to date.
• Support compliance with client contractual requirements and legislative obligations, maintaining relevant records and supporting evidence.
• Monitor action items arising from compliance activities, audits and management reviews, ensuring timely follow-up and close-out.
• Generate compliance and training reports as required to support management reporting, client submissions and regulatory obligations.
• Maintain records relating to policies, procedures, permits, licences and other compliance documentation across the business.

HSEQ Administration, Reporting & Continuous Improvement:

• Maintain incident, inspection, audit and action registers to support HSEQ reporting, performance monitoring and corrective action tracking.
• Assist in the preparation of HSEQ reports, dashboards and data summaries for management review and performance reporting purposes.
• Compile HSEQ data and statistics and support management review reporting requirements in a timely and accurate manner.
• Identify opportunities to improve HSEQ systems, administrative workflows and documentation processes and assist with implementation of agreed improvements.
• Support standardization of HSEQ documentation and reporting practices across the Atlas Group.
• Provide general HSEQ administrative support to the HSEQ team to ensure the effective day-to-day functioning of the function.

Safety & Workplace Compliance:

• Ensure personal compliance with health, safety, environmental and quality requirements applicable to the role and workplace at all times.
• Follow Atlas policies, procedures and safe work practices, actively supporting a safe and compliant working environment.
• Participate in safety initiatives, training programs, toolbox talks and reporting activities as required.
• Promote a positive safety culture through accurate and timely administration of HSEQ systems, records and reporting processes.
• Support the identification and reporting of hazards, near misses and non-conformances, ensuring records are accurately maintained and actions followed up.

• Salary: Open (based on experience and skillsets)
• Work Set-up : onsite @ BGC Taguig
• Vacation Leave/Sick Leave
• Mandatory Government Benefits/13th Month Pay
• Annual Appraisal
• Birthday cash gift
• Monthly food supplies and weekly Friday treats
• HMO upon hire