Document Controller (Urgent Hiring)

Document Controller

Job Summary

The Project Document Controller is responsible for managing, organizing, and maintaining all project-related documentation to ensure accuracy, accessibility, and compliance with company and project requirements. This role supports project teams by controlling document flow, maintaining records, and ensuring that all project documents are properly tracked, distributed, and archived.

1. Document Tracking and Registration

• Log, record, and maintain incoming and outgoing project documents, including RFIs, transmittals, drawings, method statements, and other project-related records.
• Maintain an updated Project Document Archive and document register.

1. Version Control

• Monitor and control document revisions and updates.
• Ensure all project stakeholders have access to the latest approved versions of documents.

1. Document Distribution and Retrieval

• Distribute approved project documents to internal departments, clients, consultants, and contractors.
• Track document transmissions and maintain distribution records.

1. Quality Assurance and Compliance

• Review documents for proper formatting, numbering, completeness, and compliance with project requirements and company standards.
• Ensure adherence to ISO standards and document control procedures.

1. Archiving and Records Management

• Organize and maintain both electronic and hard-copy project records.
• Manage document retention schedules and prepare documentation for audits and inspections.

1. Reporting

• Generate regular reports on document status, approvals, revisions, pending submissions, and distribution activities.
• Provide document control metrics and updates to project management.

1. Site Documentation Support

• Maintain and update daily site attendance reports and other site-related records.
• Coordinate with site personnel to ensure accurate and timely submission of required documentation.

1. Project Filing and Organization

• Establish and maintain organized project folders and filing systems.
• Ensure easy retrieval and proper classification of all project documents.

1. Coordination and Communication

• Coordinate regularly with the Project-in-Charge (PIC), Project Manager (PM), and other stakeholders regarding document requirements and status updates.
• Support project teams in document-related concerns and administrative requirements.

• Bachelor's degree or vocational qualification in Business Administration, Information Management, Engineering, or a related field.
• Proven experience as a Document Controller, Project Administrator, or similar role.
• Proficiency in Microsoft Office applications and document management systems.
• Strong organizational skills with excellent attention to detail.
• Knowledge of document control procedures, project documentation, and ISO standards is an advantage.
• Ability to manage multiple tasks and work under deadlines.
• Strong communication and coordination skills.