Executive Assistant and Reporting Analyst | Work from Office - Manila

We're Hiring: Executive Assistant and Reporting Analyst!

We are currently on the lookout for a Executive Assistant and Reporting Analyst to join our team at Cloudstaff, the #1 workplace everywhere!

Schedule: Night shift

Job Description:

1. Inbox Management

• Take full ownership of the CFO and President’s email inboxes.
• Ensure Inbox Zero is maintained daily by triaging, organizing, and responding

• Proactively filter out spam and irrelevant communications using rules, deny

• Leave only emails that require direct executive attention or response.
• Draft and send professional correspondence on behalf of the executives.

1. Calendar & Scheduling

• Manage complex calendars, including scheduling meetings, appointments,

• Anticipate scheduling conflicts and proactively resolve them.

1. Communication & Coordination

• Act as the primary liaison between the executives and internal/external

• Prepare and review communications, presentations, and reports for executive

• Coordinate logistics for meetings, conferences, and events, including venue

1. Administrative Support

• Create, maintain and organize confidential files and ensure the integrity of

• Monitor and prioritize incoming requests, ensuring timely follow-up and

• Assist with special projects and perform research to support executive

1. IT Support

• Manage IT Support Cases and Salesforce development coordination.
• Build reports using Power BI and similar.
• Sage 100 and Salesforce updates.

1. Performs all other duties as assigned.

Qualification and requirements: To perform this job successfully, an individual must be able to perform each essential duty

• Education and/or Experience - High School Diploma (or GED or High School Equivalence:

• Language Skills – Ability to read, analyze, and interpret common scientific and technical

journals, financial reports, and legal documents. Ability to respond to common inquiries

• Mathematical Skills – Ability to apply concepts such as fractions, percentages, ratios,

• Computer Skills - To perform this job successfully, an individual should be proficient in

activity, word processing, spreadsheet, graphics, etc.

Non-negotiable skills & requirements:

• Working knowledge of Power BI for data visualization and executive dashboards.
• Experience using Sage 100 for financial or operational support.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities with a keen attention to detail.
• Outstanding verbal and written communication skills.

Perks & Benefits (Work From Office/Hybrid):

• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays!
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.

**To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.**