F&B Admin Supervisor

• Assist in daily administrative duties, including correspondence, data entry, and report preparation.
• Maintain and update departmental records including vendor contracts, licenses, and safety compliance documentation.
• Prepare and distribute internal communications and schedules as directed by F&B leadership
• Prepares all PCN and TMRF and upload it using Adobe, for approval of all authorized signatories.
• Prepares daily, weekly, and monthly financial reports
• Coordinates with F&B Department Heads on timely submission of financial reports such as Monthly Profit and Loss Justifications,
• Handles coordination and tracking of all approved F&B CAPEX items, including raising the required CAPEX forms and to ensure submission to FP&A and follow up the timely approval, as necessary.
• Assist in managing F&B budgets including F&B Headcount and financial reports, ensuring accuracy and timely submission
• Assists in acting as a resource to provide information or determine the most effective way of meeting the needs of management, team members, and other department leaders.
• Support audits and inspections by maintaining required records and ensuring readiness
• Ensure presentation standards are met and enforced.
• Liaise on behalf of food and beverage department where necessary with other departments.
• Analyze and identify potential schedule impacts, coordinate with operations to correct situation.

EXPERIENCE REQUIRED

• Bachelor’s degree

• Minimum of 3 years of relevant experience (Hotel F&B experience preferred)

• Excellent communication skills both written and verbal.
• Excellent computer proficiency (including Microsoft Suite – Word, Excel, PowerPoint)
• Strong managerial, leadership and interpersonal skills
• Ability to communicate effectively with staff at all levels
• Ability to multitask - handling multiple priorities and meeting deadlines
• Excellent problem resolution skills
• Ability to learn new systems and process flows, navigate within systems to problem solve or research issues
• Compliance with all Company policies and management instructions
• Ability to coach individuals through performance or other issues successfully
• Ability to make employee related recommendations and decisions to best effect the employee and organization
• Team player with the ability to bring people together to solve problems and drive results.