Administrative Assistant (WFH)

This a Full Remote job, the offer is available from: Philippines

The Administrative assistant reports directly to senior staff.

Role and Responsibilities:

• Scheduling and coordinating meetings and inspections
• Answering and handling approximately 5 phone calls per day
• Performing computer-based filing across various data platforms (Box, SharePoint, Citrix, Dropbox)
• Coordinating with consulting teams to schedule inspections, collect necessary documentation, and provide documents to clients

Project Setup & Tracking:

• Manage project setup in the Company Operating System (COS) and track progress in shared spreadsheets
• Input and update inspection schedules and job status updates (e.g., on-hold, cancelled, ready for review) in COS
• Maintain accurate project tracking and quality assurance spreadsheets
• Support data entry and job setup in COS and Excel

Report & Documentation Management:

• Create and update project reports, portfolios, and templates
• Ensure all project documentation is properly filed and archived in designated platforms (Box, SharePoint, Citrix, Dropbox)
• Download, organize, and archive project-related documents

Communication & Data Integrity:

• Maintain consistency and accuracy of data across all systems
• Facilitate clear and professional communication within the team and with clients

Client Deliverables & Follow-Up:

• Prepare and submit final reports and invoices to clients, including all required documentation
• Follow up with vendors and consultants on project updates and deliverables
• Support proposal development and submission

Executive Assistant Support:

• Provide personal and business assistance to the owner, managing both administrative and operational tasks

• Minimum 1 year of relevant experience
• Experience in real estate, consulting, or appraising is a plus
• Highly organized and capable of managing multiple priorities simultaneously
• Ability to multitask and adapt quickly
• Strong willingness to learn.
• Fast learner with strong attention to detail
• Effective communicator
• Proactive in asking questions and providing feedback

This offer from "CallTek" has been enriched by Jobgether.com and got a 75% flex score.