Construction Administrator (Onsite Work)

About the Role

We're looking for a highly organised Construction Administrator to support our growing Property & Maintenance team.

This role is ideal for someone with experience or knowledge in the construction, property maintenance, or building industry who also enjoys administrative work. You'll play an important role in coordinating repairs, managing contractor communications, maintaining project documentation, and supporting the day-to-day administration of construction and maintenance projects across our property portfolio.

The ideal candidate understands construction terminology, can confidently communicate with contractors and suppliers, and has excellent organisational skills to manage multiple projects simultaneously.

• Provide administrative support to the Property and Construction team.
• Coordinate repair and maintenance requests with contractors and suppliers.
• Prepare and issue work orders, job sheets, quotations, and purchase orders.
• Monitor the progress of construction and maintenance projects, ensuring updates are accurately recorded.
• Maintain project documentation, reports, and digital filing systems.
• Liaise with contractors, suppliers, landlords, and internal teams regarding ongoing works.
• Schedule contractor visits, inspections, and project meetings.
• Obtain and compare quotations from contractors and suppliers.
• Track project timelines and ensure deadlines are met.
• Assist with preparing project reports, spreadsheets, and cost trackers.
• Ensure compliance documents, certificates, and project records are organised and up to date.
• Attend internal meetings and provide administrative support where required.
• Support the wider operations team with general administrative tasks.

• Previous experience in Construction Administration, Property Maintenance, Facilities Management, Quantity Surveying, Engineering Support, Building Services, or a similar role.
• Basic understanding of construction, maintenance, or building processes.
• Excellent written and verbal English communication skills.
• Confident communicating with contractors, suppliers, and internal stakeholders.
• Strong organisational and multitasking abilities.
• Excellent attention to detail.
• Ability to prioritise multiple projects in a fast-paced environment.
• Proficient in Microsoft Office (particularly Excel, Word, and Outlook).
• Experience using project management software or CRM systems is an advantage.
• Ability to read quotations, invoices, and construction-related documentation is desirable.
• Comfortable working UK business hours.

• Competitive salary.
• Full-time, stable employment.
• Opportunity to work with UK construction and property projects.
• Friendly and supportive team environment.
• Gain valuable experience in construction project coordination and administration.
• Be part of a growing company where your work directly supports project delivery.