Documentation clerk

placeIloilo calendar_month7/15/25

Job Description

Posted on 14 July 2025

The Document Controller is a critical member of the Construction Management team, responsible for the efficient management and control of project documents. This role involves ensuring the accuracy, completeness, and accessibility of all project-related documents, contributing to project progress reports, and maintaining organized records throughout the project lifecycle.

Document Management and Control
Establish and maintain an organized document control system for construction projects.
Receive, log, and track all project-related documents, including drawings, specifications, contracts, and correspondence.
Ensure document accuracy, completeness, and version control

Reporting, Documentation, and Meeting Minutes

Contribute to project progress reports by providing accurate and up-to-date document records.
Assist project team members in accessing and retrieving required documents promptly.
Prepare accurate minutes of meetings, capturing key discussions and action items.

Compliance and Audit

Ensure compliance with document control procedures and industry standards.
Prepare and assist in document audits as required.

Qualifications/Requirements

College graduate in a relevant field or equivalent work experience
Has an experience in document control, preferably in the construction or engineering industry
Familiarity with document control systems and software. Understanding of document management best practices.
Proficiency in document control software and tools.
Strong organizational and time management skills.
Attention to detail and accuracy.
Effective communication and collaboration skills.
Strong organizational and time management skills.
Proactive and results-oriented mindset.
Ability to work effectively in a team.
Adaptability and resilience to handle changing project document requirements and priorities.

Work location

ILOILO CITY (CAPITAL), ILOILO

Remarks

No additional remarks

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