Recruitment Coordinator (Hybrid)

Role Summary:

Responsible for supporting hiring events and university engagements, the coordinator monitors progress against team KPIs/OKRs, drives timely endorsements to next steps, and ensures recruitment documentation and processes remain organized, compliant, and efficient.

Essential Responsibilities:

• Consolidate and validates the talent leads generated through different source channels such as employee referral, online job portals, university engagements, and vendor endorsements.
• Review and manage applications in Workday (ATS), validating leads from multiple sourcing channels (employee referrals, job portals, university pipelines, and vendors) and conducting initial screening via virtual/phone outreach and in-person interviews to assess fit and readiness.
• Support end-to-end recruitment operations, including test administration/coordination, accurate filing and maintenance of 201/employee records, and timely updates to the Applicant Hiring Tracker/ATS to ensure data integrity, compliance, and real-time status visibility.
• Guide candidates through the end-to-end recruitment process, providing clear instructions on next steps, requirements, and timelines.
• Coordinate interview scheduling and timely endorsements to the appropriate recruiters/hiring managers for the next stage, ensuring a smooth and responsive candidate experience.
• Own recruiting KPIs/metrics (e.g., time-to-schedule, time-to-fill support measures, interview-to-offer cycle time, candidate satisfaction SLAs), monitor progress, and recommend process improvements.
• Maintain accurate, compliant documentation and real-time updates in the ATS/HR systems; ensure data integrity for reporting and audit readiness.
• Coordinate hiring events and engagement activities (career fairs, information sessions, interview days), managing partner/venue logistics, communications, and day-of execution.
• Build strong partnerships and engage stakeholders (recruiters, hiring managers, interviewers, HR partners) to align on priorities, interview plans, and hiring milestones.
• Communicate clearly and proactively with candidates and internal teams, providing status updates and resolving scheduling conflicts quickly.
• Identify opportunities to streamline coordination workflows (templates, trackers, standardized processes) to improve efficiency and consistency.
• Perform duties that may be assigned from time to time.

Basic Qualifications:

• Bachelor's degree in Human Resources, Psychology, Business Administration and Management or a graduate of any 4 or 5-year related course.
• Proficiency in MS Office particularly with Excel, Word, Power point and outlook.
• Ability to meet hiring goals within a fast-paced environment.
• Excellent oral, written and interpersonal communication skills.
• Ability to maintain a high degree of confidentiality.
• Amenable to work on a shifting schedule, extended work hours and holidays and weekends (if needed by the business)

• Ability to work effectively with all levels of the organization.
• Ability to learn new concepts very quickly.
• Strong attention to detail.
• Recent experience working in Human Resources/Recruitment.
• Experience using Workday Applicant Tracking System.