Project Coordinator
About Aha AgencyAha Consultancy Ltd is a growing boutique strategy, innovation, and creative agency that excels in uncovering 'Aha Moments.' We specialise in helping charities discover insight-driven strategies and creative solutions that make a real difference.We’re a passionate, curious team that believes in the power of breakthroughs to transform organisations, services, and products for the better.The RoleWe’re looking for a brilliant, calm, detail-focused Project Coordinator to join our team. This is a key role supporting the day-to-day running of projects across strategy, creative and innovation. You’ll work closely with Project Minders and senior team members to make sure nothing slips through the cracks, handling scheduling, notes, file hygiene and keeping the team flowing.It’s a hands-on role where you’ll be central to some of the most exciting, creative and complex projects in the charity sector. You won’t need to write strategy or lead delivery, but you’ll make all of it possible.This role is ideal for someone who is:
Super organised and loves a good to-do listComfortable working remotely and independentlyConfident working across different personalities and disciplinesInterested in creative, strategy or purpose-led work, even if you're not doing the thinking yourself
Key Responsibilities
Managing diaries and coordinating meetings across multiple schedulesSending links, circulating agendas and keeping us on trackJoining project calls and working with AI tools to take and circulate clear notes and actionsKeeping project files and folders organised and up to dateSupporting with task tracking and simple timelinesHelping prepare decks, templates or formatting (no design skills needed, but helpful if you have them)Flagging risks, gaps or missed actions to keep delivery smoothBeing the person who always knows what’s going on and where things are
Skills & Experience
Experience in an admin, coordination or project support roleExcellent written and verbal communicationStrong attention to detailReliable and proactive, with a focus on staying one step aheadConfident using Google Workspace (Docs, Slides, Sheets) Kind, thoughtful and calm, even when things get messyBonus: any experience in agencies, creative teams or charities
What’s in it for you
A chance to be part of a small, brilliant team doing meaningful workSpace to grow, this could be a stepping stone into project management, operations or delivery strategyProper flexibility, we are a remote-first team who trust each otherGreat people, interesting problems, and clients who genuinely want to make change happen
You and Us, TogetherAt Aha, we work with brilliant, curious people who care about the work they do and the difference it makes. You’ll join a small, supportive team that thrives on good energy, meaningful collaboration, and a shared belief in purposeful, powerful work.
This full-time role is designed to offer flexibility while keeping you at the heart of impactful, creative projects. We’re open to shaping hours and ways of working that fit well for the right person.- Project Coordinator
- Marketing Project Management
- Design Project Management
- Admin Support
- Project Coordinator
- Marketing Project Management
- Design Project Management
- Admin Support