Business Assurance Project Coordinator
Company description:
Fujitsu is the no. 1 IT company in Japan. It is one of the world's largest providers of full range technology products, solutions and services.
In the Philippines, Fujitsu offers a complete one-stop-shop for ICT solutions and services from design to implementations of ICT solutions, software development, maintenance, support and shared services.
WeServ Systems International, Inc.
WeServ Systems International, Inc. is Fujitsu's Global Delivery Center in the Philippines. As a Fujitsu company, WeServ works as a trusted partner to Fujitsu customers, providing reliable application and technology services to support the business needs.
Job description:
The primary responsibility of the Project Coordinator is to support the planning, execution, and delivery of initiatives, programsand projects related to the Governance and Business Assurance organisation.They will assist in the successful delivery of Projects / Programs bycoordinating specific activities whichcould include but not be limited to, research,data analysis, document management, planning, building tools and trainingmaterials.The Project Coordinator willwork closely with Governance andBusiness Assurance manager, subject matter expects and business stakeholders tomaintain documentation, managereporting and communication requirements, anddrive process improvement. Occasionally the Business Assurance ProjectCoordinator may be required to leadsmall projects in their own right.
The key responsibilities and associated duties of the position include the following:
- Support the development and delivery of Governanceand Business Assurance projects and initiatives.
- Draft and maintain training materials,PowerPoint presentations, templates, checklists, and procedural/processdocumentation.
- Assist in reviewing and updating existingdocuments to ensure alignment with current governance and compliancerequirements.
- Maintain accurate and organised projectdocumentation and registers, ensuring version control and accessibilitystandards are met.
- Manage updates to the Business Assurance Hub(SharePoint), ensuring content remains current, accurate, and user-friendly
- Coordinate project communications, ensuringclear and consistent messaging across stakeholders.
- Contribute to continuous improvement by identifying inefficiencies in projectadministration or documentation practices.
Experience:
- Project Coordination:
- Experience supporting the delivery of projects or programs in a structured projectenvironment; familiarity with project lifecycles,milestone tracking, and governance processes
- Stakeholder Engagement:
- Comfortable engaging with technical and non-technical stakeholders; able to communicateclearly, follow up on actions, andmaintain strong working relationships.
- Continuous Improvement and ProcessEnhancement:
- Proactively identifies opportunities to improveworkflows and outcomes; applies critical thinking torefine processes;encourages feedback and innovation to drive efficiency and effectiveness;committed to fostering a culture of learning and optimisation.
- Tool Proficiency:
- Experience using Microsoft Office 365 (especially Excel, Word, PowerPoint), SharePoint,Teams, and other project collaboration tools.Experience in PowerApps highlyregarded.
- Training and Communication Materials Development: Experience preparinguser guides, training packs, or presentation materials for internal audiences.
- 3+ years relevant experience
- Microsoft 365 proficient
- SharePoint Online