Internship (Admin Department)

Providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.

MINIMUM QUALIFICATIONS:

Technical Duties:

• Answer, screens and transfer telephone calls properly.
• Monitors and processes insurance claims to brokers/insurers.
• Monitors and coordinates car plan benefits from availment to expiration of car plan and ensures proper monitoring of insurance coverage and its charges.
• Assists on the issuance memorandum, monitors and coordinates schedule of all Group Offices and Unit Companies vehicle for Smoke Emission Test and registration.
• Create files, prepares Deed of Assignment and secures comprehensive insurance to newly acquired vehicles before release to assignee.
• Provides assistance in monitoring all company acquired used vehicles that are transferred to company’s name and/or car plan holder after full payment of the car plan.
• Processes payment of insurance premium every renewal, inclusion and/ or cancellation (if necessary) of company car insurance.
• Prepares Deed of Sale and other required documents for Sold Vehicles.
• Ensures proper and updated filing of documents of all company vehicles as well as updated master list for reference.
• Prepare payment requests for registration renewal and transfer of ownership.

• Counts, sorts and checks incoming materials, forms delivered by supplier against the Purchase Order and Delivery Invoice
• Maintain an updated and accurate record of stocks on hand and released items.
• Gather Supplies Requisition Slips from different department and unit companies and ensure that requests are served on an approved schedule.
• Checks inventory periodically to determine reordering needs and verify with records.
• Prepares requests on standard stock items, supplies or materials within established limits.
• Maintains an organized stockroom.
• Prepare monthly billing statements
• Prepare summary report of all requisitions made per month

Administrative Duties:

• Monitor and ensure that the facilities are kept tidy and projects business-like.
• Assist departments on daily operation.

Periodic Duties:

• Takes primary responsibility in safekeeping and updating copies of the document master list, records master list externally generated documents and ISO related documents in a departmental level.
• Implement Proper File Management of Department
• Ensures pertinent and updated issues of ISO Documents were observed at all times
• Ensure that documents of external origin are coordinated with DDC for registration and controlled stamping purposes.
• Coordinate with DDC to improve Corporate-wide Document Management System
• Promptly undertake other tasks that may be assigned by the immediate superior/ head from time to time.
• Time Keeping.

• Undergraduate student with a course in Business Administration, Operations Management or similar course.
• Amenable to work in Quezon Avenue, QC