Executive Assistant

Duties and Responsibilities:

• Manage and maintain the Executive’s calendar, including scheduling appointments, meetings, and conferences.
• Prepare and organize materials for meetings, presentations, and conferences.
• Manage and prioritize incoming email and telephone calls, responding on behalf of the Executives when appropriate.
• Collaborate with internal and external stakeholders, including clients, suppliers, staff and partners.
• Prepare and manage budget, expenses and assist with other financial tasks.
• Assist with the preparation of reports, presentations, and other documents.
• Conduct internal audits to ensure compliance with company policies and procedures.
• Prepare audit reports and make recommendations for improvement.
• Work with other departments to ensure that corrective actions are taken.
• Act as a gatekeeper and ensure that the Executive time is utilized effectively.
• Manage and prioritize multiple projects simultaneously.
• Ensure that all administrative tasks are completed accurately and on time.

Qualifications:

• A Bachelor's degree in Business Administration or any four-year course.
• At least 1 year of experience as an Executive Assistant or a similar role.
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal in English.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office and other relevant software.
• Ability to work independently and as part of a team.
• Proactive approach to problem-solving.
• Excellent time management skills.
• Ability to manage multiple projects and deadlines simultaneously.