Onboarding Specialist | Onsite | OneEcom Pasay

The Onboarding Specialist plays a critical role in ensuring a seamless and positive experience for new hires from the point of offer acceptance to their first day. This role supports the execution of end-to-end onboarding processes in alignment with the Talent Acquisition goals and operational timelines.

• Onboarding Coordination and Execution
• Coordinate onboarding logistics including orientation schedules, ID issuance, uniform distribution, and pre-employment medical checkups.
• Monitor, validate, and ensure the completeness of pre-employment requirements submitted by candidates.
• Collaborate with Talent Development for onboarding program alignment and timely transition of new hires.
• Summarize weekly list of new hires and assist with onboarding documentation and schedules.
• HR Systems and Reporting
• Maintain accurate application status updates within HR systems (Hatch/Cornerstone).
• Ensure candidates are correctly tagged to requisitions and hiring statuses are up to date.
• Support preparation of onboarding reports
• Maintain databases and track recruitment and onboarding progress of applicants for internal alignment.
• Compliance and Process Management
• Ensure all hiring and onboarding activities comply with company policies and data privacy regulations.
• Maintain a clean, organized, and systematic workspace with accurate documentation trails.

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field
• At least 1–2 years of experience in onboarding, recruitment, or HR coordination preferred
• Experience with HR tools such as Hatch or Cornerstone is an advantage
• Strong organizational skills, attention to detail, and the ability to manage multiple onboarding timelines simultaneously
• Excellent communication and coordination skills
• Knowledge of recruitment processes, employment documentation, and onboarding practices
• Familiarity with labor laws, data privacy, and compliance requirements is preferred

• Candidate and stakeholder management
• Process coordination and follow-through
• Attention to compliance and documentation accuracy
• Team collaboration and responsiveness
• Data tracking and reporting