Admin Supervisor

DUTIES AND RESPONSIBILITIES:

1. Building / Facilities Repair and Maintenance

• Commercial Building janitorial services (c/o General Services personnel).
• Coordinates with pests control service providers upon requests of commercial building departments.
• Monitors aircon (A/C) regular cleaning / servicing schedule (commercial building and warehouse) and requests schedule with service provider.
• Coordinates with supplier / A/C service provider for quotation and/or replacement of defective parts.
• Deploys Admin Team upon request of concerned CDO-based business units to do specific tasks, like:
• CCTV connection in coordination with IT
• Electrical repairs / installations as requested by YSU / MK / CH / RCH
• Welding services for YSU delivery trucks
• Repair of defective / leaking faucets and/or toilet bowl water closets
• Fabrication / Installation of specific projects
• General cleaning activities upon request and/or as scheduled
• Canvass of materials / supplies and request purchase of replacement items for emergency repairs

1. Security Services

• Supervised security guards assigned in Igpit and discuss security concerns regarding bodega and commercial building.
• Ensures that assigned guards strictly follows SOP and general security measures imposed by the company at all times and coordinate with PADLA Security Agency for concerns / issues related to performance of assigned security guards in Igpit facility.
• Conducts orientation of new deployed guard / reliever guard with emphasis on visitor’s (pedestrian and/or vehicle) entry inside Igpit facility and employees’ entry to / exit from facility.

1. Government / Regulatory Compliance

• Attends to government entities conducting announced / unannounced inspections
• Bureau of Fire Protection (BFP)
• Department of Environmental & Natural Resources (DENR)
• Food and Drug Administration (FDA)
• Other Barangay / Municipal Entities
• Relays result of inspection, findings and citations (if any) to ManCom and/or concerned department/office.
• Ensures compliance to citations (if any) within the given timeline
• Canvass materials and/or secure quotations from at least 3 suppliers for materials to be procured and/or services to be engaged and submits the same to concerned department and/or approving authority.
• Request check issuance from Accounting/Treasury as payment for materials purchased and/or services engaged.

1. Booking / Reservations

• Secure / Book tickets of employees on OB trips to branches as well as guest/s upon request of concerned BUH.
• Secure / Book hotel reservations of guest/s upon request of BUH
• Checks ticketing agency billing before forwarding to Accounting/Treasury for check processing

1. Garbage / B.O. Disposal

• Upon request of YSU Branch, assist B.O> In-charge for garbage/BO segregation and clean-up of B.O. area / material recovery facility (MRF) (c/o General Services personnel).
• Upon request of SU, garbage / B.O. disposal to dumping site (c/o General Services personnel).

1. Others

• Coordinates / Aligns schedule of concerned Admin Team requested by owners for specific tasks at residence and/or other properties.
• Supervise and Manager all administrative works and safety compliance

Knowledge and Skill Requirements:

• Graduate any 4-year year course
• At least 2 (two) year experience in administrative, safety and supervisory role
• Safety-related certifications
• Driver’s license
• Thorough knowledge in MS Office
• Good communication skills, spoken and written
• Good analytical and problem-solving skills
• Good interpersonal skills