Associate, Accounting

Description

It's fun to work in a company where people truly BELIEVE in what they're doing!

Our market reach, diverse solutions and services portfolio, and digital platform Ingram Micro Xvantage™ set us apart.

JOB SUMMARY: Accounts Payable Associate is responsible for managing and processing a company's financial obligations to its vendors and suppliers. This role is critical in ensuring that a business maintains positive relationships with its creditors, avoids late payment penalties, and accurately records its financial transactions.

RESPONSIBILITIES:

1. Invoice exception handling

• Receive, review, and verify invoices from vendors and suppliers.
• Ensure that all invoices are accurate, properly authorized, and coded correctly for accounting purposes.

1. Vendor Account Reconciliation

• Review and reconcile vendor statements against the company's records.
• Identify and resolve discrepancies, including unapplied payments, pricing discrepancies, and missing invoices.
• Maintain detailed and accurate reconciliation reports.

1. Inventory Reconciliation

• Conduct regular physical inventory counts of products, materials, and supplies to compare against recorded data in the inventory management system.
• Identify discrepancies between physical counts and system records. Investigate the root causes of discrepancies, such as data entry errors, theft, or process inefficiencies.
• Collaborate with relevant departments, such as logistics, procurement, and finance, to reconcile discrepancies and implement corrective actions.

1. Continuous monitoring of Trial Balance
2. Conduct Pre disbursement activity
3. Monitoring of payment requests

CANDIDATE QUALIFICATIONS:

• Bachelor's Degree (Management Accounting, Business/Financial Management, or any related course)
• With 0 to 6 mos experience in Accounts Payable function (Inventory Reconciliation/Cost Accounting/Vendor Account Reconciliation)
• Experienced with monthly accounting activities, including the preparation of monthly journal entries, related account reconciliations and reporting
• Good communication skills (verbal and written)
• Willing to work on a permanent night shift schedule
• Willing to work on a hybrid setup (5 consecutive RTO days every 3rd week of the month)
• This is not a complete listing of the job duties. It’s a representation of the things you will be doing, you may not perform all of these duties.