Office Manager

1. Manage overall office operations, facilities, supplies, records management, and administrative workflows.
2. Develop and implement office policies, standard operating procedures (SOPs), and control checklists.
3. Supervise administrative staff (e.g., reception, records, logistics), including scheduling, performance monitoring, and coaching.
4. Coordinate with external service providers (e.g., lessor, maintenance, IT vendors) and manage service contracts.

1. Oversee bookkeeping and accounting processes, including:

• cash handling and petty cash,
• billing and collections monitoring,
• vendor payables and disbursement controls,
• bank transactions and reconciliations.

1. Design, install, and maintain an internal control and/or internal audit-style system appropriate to the office size and risk profile, including periodic compliance testing and exception reporting.
2. Prepare and submit periodic financial and management reports to the Managing Partner/President/General Manager (as applicable), including budget utilization and variance explanations.
3. Review supporting documents for completeness and compliance before approving/endorsing vouchers, payments, and reimbursements, consistent with good accounting practice.

1. Assist in annual budgeting and rolling forecasts (monthly/quarterly), including cost-center monitoring.
2. Implement cost-control measures without disrupting office operations.
3. Maintain an asset register and oversee inventory controls, including acquisition, tagging, assignment, and disposal documentation.

1. Coordinate with external auditors, tax agents, and other professional service providers as required.
2. Ensure timely submission of internal finance requirements and readiness for audits/management review.
3. Maintain confidentiality of financial and personnel records and enforce information-handling protocols.

1. Perform other functions reasonably related to office management and financial administration, as may be assigned.

Qualifications

1. Certified Public Accountant (CPA) — active Philippine license and in good standing.
2. At least ten (10) years of progressive experience in accounting, finance, office administration, or operations management, with demonstrated responsibility for internal controls and reporting.
3. Proven experience leading or supervising staff and implementing office systems or SOPs.
4. Strong working knowledge of:

• financial reporting and basic audit principles,
• internal controls and risk-based process checks,
• payroll coordination and administrative compliance (as applicable),
• productivity tools (Excel/Sheets; accounting software/ERP is an advantage).

1. Experience in professional services (e.g., law firm, accounting firm, consultancy) or multi-department office environments.
2. Experience coordinating with external auditors and handling multi-entity or multi-branch reporting.

• High integrity and professional judgment
• Strong analytical and problem-solving skills
• People management and stakeholder coordination
• Process improvement mindset; documentation discipline
• Clear written and oral communication