Document Controller

We are seeking a Document Controller who is responsible for managing, organizing, tracking, and maintaining company documents to ensure accuracy, quality, and compliance with organizational and regulatory standards.

• Maintain and manage document control systems and procedures
• Receive, review, categorize, and store documents (digital and physical)
• Ensure documents are properly numbered, formatted, approved, and distributed
• Monitor document revisions, updates, and receipt of controlled copies
• Coordinate document flow between departments, clients, vendors, and project teams
• Assist in the preparation and processing of documents for billing requests and project claims
• Process construction-related permits such as building permits, fencing permits, electrical permits, and water connection permits
• Assist in securing bonds, insurance requirements, and the submission of correspondence to Procuring Entities, including the Department of Public Works and Highways and Local Government Units (LGUs)
• Maintain confidentiality and ensure the security of sensitive company and project information
• Prepare reports on document status and compliance
• Support audits and quality assurance processes
• Ensure documents meet industry standards and legal requirements
• Archive, retrieve, and dispose of obsolete documents in accordance with company policies and retention procedures

• Strong organizational and time-management skills
• Attention to detail and accuracy
• Knowledgeable in Microsoft Office and PDF/document software
• Good communication and coordination abilities
• Ability to work under deadlines
• Understanding of quality standards and compliance procedures

• Diploma or bachelor’s degree in business administration, information management, or related field
• Experience in document control, administration, or records management preferred
• Familiarity with industries such as construction/engineering