Administrative assistant

Job Description

• Provide administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.
• Answer phones and transfer to the appropriate staff member.
• Take and distribute accurate messages.
• Greet and assists clients and direct them to the correct staff member.
• Coordinate messenger and courier service.
• Receive, sort returned checks, check & cash vouchers, reports, etc.
• Monitor incoming emails and answer or forward as required.
• Prepare outgoing mail for distribution.
• Fax, scan and copy documents.
• Maintain and organize office filing and storage systems.
• Update and maintain databases such as mailing lists, contact lists and client information.
• Retrieve information when requested.
• Update and maintain internal staff contact lists.
• Type documents, reports and correspondence as maybe required.
• Co-ordinate and organize appointments and meetings.
• Do some basic bookkeeping and financial transactions.
• Perform work related errands as requested such as going to the post office and bank.
• Keep office area clean and tidy.
• Performs other related clerical duties within the business organization.

Qualifications/Requirements

• A graduate of any 4-year course.
• Open for Fresh Graduates
• Experience as an office assistant or in related field is a plus factor.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with great verbal and written communication skills.
• Computer literate, have the ability to perform basic tasks on computer. This may include navigate a browser, operating software systems, and completing any other tasks that make it possible to do your job.
• Ability to work well under limited supervision.
• Quick learner with critical thinking skills.
• Highly organized and keen to details.
• Preferred place of residency is NCR.
• If from province, should be willing to relocate within Metro Manila

Work location

CITY OF MAKATI, NCR, FOURTH DISTRICT

Remarks

No additional remarks

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