Operations Admin (OAI 107)
About the Role
We are collaborating with a Sydney-based logistics company recognized for its consistent performance and dedication within the warehousing and distribution industry. You will be joining a knowledgeable, versatile, and highly trained team that delivers customized transport solutions to clients worldwide.
As an Operations Administrator, you will play a key role in supporting daily warehouse activities through administrative tasks. Your duties will include encoding data, communicating with customers, monitoring incoming containers, and coordinating with unloading teams to ensure efficient operations.This role requires strong attention to detail, effective communication skills, and the ability to stay organized in a fast-paced environment.
Why Cooee
At Cooee, we place great value on meaningful human connections and are committed to helping individuals grow and succeed. We strive for a future where everyone can pursue their true potential and become their best selves. Our mission is to drive transformation—one person, one community, and one business at a time.
We work as one team, building relationships founded on trust and guided by a shared vision: to create transformation through connection. This purpose-driven approach is at the core of our strength and partnerships.
Key Responsibilities- Respond to customer emails regarding shipment schedules and unpacking details
- Accurately record receipt information in the Warehouse Management System
- Input order details into the online system with precision
- Handle data encoding tasks and manage receipt files that need manual processing
- Support customers in submitting orders through the system
- Monitor and coordinate container arrivals, maintain schedules, and work with unloading teams to ensure smooth execution
- Prepare and distribute detailed inventory records, including product descriptions, storage locations, and quantities
- Coordinate with customers and internal teams on delivery timelines, order updates, and other relevant information
- Prepare and submit daily and weekly reports on warehouse operations and order activity
- Experience or knowledge in logistics, warehousing, or operations is an advantage
- Highly detail-oriented with strong accuracy in handling data and documents
- Proficient in Microsoft Excel and comfortable working with figures and spreadsheets
- Strong organizational skills with the ability to manage multiple priorities
- Able to work efficiently under pressure and meet deadlines
- Excellent written and verbal communication skills, with confidence in dealing with international clients
- Adaptable and flexible in a fast-moving work environment
- Demonstrates initiative, professionalism, and a strong sense of responsibility
- Self-motivated and quick to learn new systems, tools, and processes
- Full-time role (Day Shift)
- Location: Onsite – Building 2, 2nd Floor, Nelly Garden, Jaro, Iloilo City