Human Resource & Administrative Associate (Midshift)

Job Description

Schedule: Mid shift (1:00 PM – 10:00 PM)

About the Company

Our culture is built on collaboration, continuous learning, and a commitment to excellence in everything we do.

Position Overview

The Human Resources & Administrative Associate (BPO) plays a critical role in supporting both HR and Finance & Administration functions. This position is responsible for ensuring efficient day-to-day operations by handling administrative processes, assisting in employee lifecycle management, and supporting financial documentation and compliance.

This role requires a highly organized, detail-oriented professional who can manage multiple priorities, maintain confidentiality, and effectively collaborate with cross-functional teams in a fast-paced BPO environment.

Key Responsibilities

• Coordinate end-to-end recruitment activities, including job posting, resume screening, interview scheduling, and candidate communications
• Prepare and organize candidate documents, ensuring completeness and accuracy
• Maintain and regularly update employee records (201 files, contracts, and HRIS data) in compliance with company policies and labor regulations
• Support onboarding processes, including pre-employment requirements, orientation scheduling, and new hire documentation
• Assist in employee engagement initiatives, training coordination, and performance tracking
• Monitor employee attendance, leave records, and other HR-related documentation
• Provide administrative support for disciplinary actions, employee relations concerns, and HR reporting

• Process and track expense reports, reimbursements, invoices, and purchase orders with accuracy and timeliness
• Assist in payroll preparation by validating attendance, employee data, and payroll inputs
• Maintain and organize financial records, ensuring completeness for audit and compliance purposes
• Support internal and external audits by preparing required documentation
• Coordinate with vendors and service providers for office needs, ensuring timely procurement and cost efficiency
• Monitor office expenses and assist in budget tracking

• Draft, proofread, and format internal and external communications, reports, and presentations
• Organize meetings, prepare agendas, and document minutes with clear action items
• Maintain efficient filing systems (digital and physical) to ensure easy access and document security
• Manage office supplies inventory and oversee general office upkeep
• Handle sensitive and confidential information with a high level of professionalism and discretion
• Support ad hoc administrative tasks and projects as assigned by management

• Bachelor’s degree in Business Administration, Human Resources, Finance, or a related field
• At least 1–3 years of relevant experience, preferably in a BPO or fast-paced environment
• Familiarity with HR processes such as recruitment, onboarding, and employee records management
• Basic knowledge of payroll processes and financial documentation is an advantage
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with HRIS or accounting tools is a plus
• Strong organizational skills with the ability to handle multiple tasks and deadlines
• Excellent written and verbal communication skills
• High level of integrity, professionalism, and ability to handle confidential information

• Strong attention to detail and accuracy
• Effective time management and ability to prioritize tasks
• Proactive problem-solving mindset with strong initiative
• Team-oriented with the ability to collaborate across departments
• Adaptability and flexibility in a dynamic, fast-paced BPO environment

• Reports to: HR Specialist and Finance & Administration Manager
• Collaborates with: HR Team, Finance Team, and Administrative Staff

• Competitive salary package
• Health insurance (HMO)
• Life insurance coverage
• Opportunities for salary increase and career growth
• Hybrid work setup (3 days onsite, 2 days work-from-home)

• 8-hour shift
• Monday to Friday
• Mid shift

• 13th month pay (as mandated)
• Performance-based bonus

• Be part of a growing company with global exposure
• Work with international clients and teams
• Opportunity to develop both HR and Finance skill sets
• Supportive and collaborative work environment

Ready to grow with us?

Send your resume to [email protected] and kickstart your career with Agile Tech Ops.