Operations coordinator

Job Description

Posted on 14 April 2026

MANAGEMENT TRAINEE

• Budget monitoring – observe set budget limit
• Validate and verify all payables
• Ensure all payables have complete attachments (request forms, purchase orders, invoices, etc)
• Confirm all data for all payables – date, quantity, amount, specs, tagging, etc)
• Receive and reviews supplier billings/SOA
• Pay outs all payables and prepares vouchers and checks – both manual and online
• Observe proper procedure in paying payables especially in terms of monitoring credit terms and cash availability/funding
• Check releasing and monitoring on clearing
• Filing of released vouchers with all corresponding attachments

• Target cash in monitoring and attainment
• Ensure all receivables have complete attachments (PO, TRA, invoices, etc)
• Receives documents and confirms data; validate and verify all receivables
• Prepare SOA for all receivables and ensure collections are made on-time
• Observe proper collection procedure especially in terms of credit limit and credit terms
• SOA releasing and monitoring on collections
• Proper storage and warehousing of all receivable documents and postdated checks
• Validates deposits of all remittances made
• Prepares deposits for postdated checks • Daily cash in target is achieved
• All receivables are validated and verified
• Updated files and records
• No lost documents or attachments
• No overdue receivables; no delayed collections; observe credit terms and credit limit
• Complete documentations and attachments for all transactions
• All deposits – cash or dated checks - are bank validated and filed
• Organized filing and proper storage of documents
• Proper accounting for all postdated checks
• Client visit/Evaluation
• Procedure compliant
• Procedure improvement

• Completes all requests daily following the proper procedure of purchasing – validation, verification, canvass, budget review, purchase order preparation, actual purchase, encoding, closing of purchase orders and filing
• Maintain at least 3 suppliers or more for each product item
• Perform periodic price canvassing of all products

• Gives instructions and directions clearly
• Receives instructions and directions properly
• Confirms and validates instructions prior to cascading and implementation
• Responds to and acts on emails immediately
• Receives, gathers and verifies all reports daily
• Review of inventory – SOH and availability
• Daily submission of updates – feedback, comments and recommendations – targets and budgets, incidents that occurred, issues that needs to be corrected or improved, etc.

1. Bachelor’s degree in Business Administration, Management, Marketing, Engineering, Finance, HR, or related fields.
2. With 1–2 years of related experience but fresh graduates are encouraged to apply.
3. Skills and Competencies Requirements:

1. Strong analytical and problem-solving skills;
2. Good written and verbal communication;
3. Leadership potential and ability to motivate others;
4. Critical thinking and decision-making skills;
5. Good organizational and time-management abilities;
6. Adaptability and willingness to learn; and
7. Basic computer proficiency (MS Office, Google Workspace, etc.).

1. Personal Attributes Requirements:

1. High sense of initiative and professionalism;
2. Ability to work under pressure and handle multiple tasks;
3. Positive attitude and strong work ethic;
4. Team player with good interpersonal skills; and
5. Willingness to undergo extensive training and rotation in different departments.

1. Willingness to travel or be assigned to different business units / locations.

Work location

DUMAGUETE CITY (CAPITAL), NEGROS ORIENTAL

Remarks

No additional remarks

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