Administrative assistant

Job Description

Job Purpose

To serve as the primary administrative engine of the institute, ensuring seamless daily operations, organized record-keeping, and professional communication between the administration, faculty, and students.

Key Responsibilities

Office Coordination: Manage daily office activities, including answering inquiries, handling correspondence, and maintaining a professional reception environment for visitors and prospective students.

Student & Enrollment Management: Facilitate the enrollment process, maintain updated student databases, and manage the release and retention of academic records, certificates, and handbooks.

Financial Administration: Assist in tuition collection, issuance of receipts, and basic bookkeeping. Coordinate with the accounting department to ensure financial records are accurate and up-to-date.

Logistics & Procurement: Oversee the inventory of office and classroom supplies. Coordinate with suppliers for the timely delivery of ingredients and equipment as requested by the culinary team.

Document Control: Organize and maintain a digital and physical filing system for institutional policies, accreditation papers, Memorandum of Agreements (MOAs), and OJT documentation.

Communication Support: Draft professional memos, emails, and social media captions. Act as a collaborative liaison between the Executive Director, the kitchen staff, and external partners (e.g., hotels and guest speakers).

Qualifications/Requirements

Discretion: Ability to handle sensitive student information and financial records with strict confidentiality.

Work location

ILOILO CITY (CAPITAL), ILOILO

Remarks

Occasional coordination during weekend workshops or special culinary events may be required.

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