ADMINISTRATIVE ASSISTANT

Job Description

SITE LOCATION: Hana Garden Villas - Nuvali Blvd, Cabuyao City, Laguna

JOB DESCRIPTION:

• Oversee daily administrative tasks, including managing schedules, appointments, correspondence, emails, and calls professionally.
• Conduct brief weekly inspections of the property and report observations to the property head.
• Monitor consumables, track stock levels, and prepare consumption reports.
• Maintain asset accountability, tagging, and a master inventory with complete item details.
• Assist in implementing and monitoring daily/weekly cleaning activities across properties.
• Ensure preventive maintenance schedules are strictly followed using a 52-week calendar.
• Process purchase requisitions for recurring and ad hoc expenses.
• Source vendors, gather and evaluate quotations, prepare abstracts of bids, and process purchase orders.
• Negotiate costs and maintain relationships with all suppliers and vendors.
• Handle the renewal and tracking of permits and licenses, ensuring timely updates and proper posting.
• Collate contracts and insurance documents, ensure proper review and approval, and monitor validity for timely renewal.
• Prepare reports and ensure they meet internal standards; disseminate relevant information such as drills, webinars, or weather alerts.
• Manage deadlines and schedules to avoid delays; maintain and update trackers, calendars, and databases for team access.
• Ensure accounting and bookkeeping compliance; prepare and send billing invoices, monitor payments, and ensure timely deposits.
• Review supplier/contractor billings and ensure timely check processing.
• Monitor operational expenses and keep them within budget.
• Properly handle and account for petty cash, including complete documentation and fund integrity.
• Conduct customer feedback surveys to evaluate service quality in managed sites.
• Ensure effective administrative processes across properties to support business sustainability and growth.
• Propose process improvements for administrative operations to enhance service quality.
• Actively participate in company-related activities, meetings, trainings, and seminars.

Qualifications/Requirements

JOB QUALIFICATIONS:

• Bachelor’s/College Degree in Business Administration or any related field.
• At least 6 months to 1 year of experience in an Administrative role.
• Willing to work on-site in Cabuyao, Laguna.
• Experience in a real estate company is a bonus.

Work location

CABUYAO, LAGUNA

Remarks

UPON HIRING BENEFITS:

• HMO & Life Insurance
• Leave Credits (SL &VL)
• Paid Monthly Mandatory Benefits
• Training and Company Events

Interested applicants can directly send their resume/CV to the following emails with SUBJECT: KMC Savills Applicant_Admin Analyst (Laguna)

careers@kmcmaggroup.com

Apply now