Cad operator office admin assistant

Key Responsibilities:

1. Document Control & Management

• Maintain and organize all project documents, including drawings, plans, contracts, and reports
• Ensure proper filing, labeling, and version control of documents (hardcopy and digital)
• Monitor document revisions and updates to avoid duplication or outdated use
• Log incoming and outgoing documents and maintain tracking records
• Assist in preparation of reports, transmittals, and document submissions

1. Blueprint Printing & Technical Support

• Print architectural and engineering drawings (A1, A2, A3 sizes) using plotters/printers
• Ensure correct scaling, layout, and quality of printed plans
• Bind, sort, and distribute drawings to concerned departments or site personnel
• Coordinate with engineers/architects for correct printing requirements

1. Liaison & Coordination

• Act as liaison between office, project sites, clients, suppliers, and government offices
• Deliver and collect documents from external parties when required
• Follow up approvals, permits, and document status with agencies or partners
• Assist in coordinating meetings, schedules, and communications

1. Administrative & Clerical Support

• Perform data entry and maintain accurate records and databases
• Prepare correspondence such as emails, letters, and internal memos
• Answer phone calls, receive visitors, and handle inquiries professionally
• Assist in scheduling meetings and maintaining calendars

1. Document Handling & Delivery

• Prepare, scan, photocopy, and distribute documents
• Send documents via courier, email, or hand-carry when necessary
• Maintain proper documentation of all sent/received items
• Ensure confidentiality and security of sensitive documents

1. Office Maintenance & Support

• Maintain office cleanliness, organization, and proper arrangement of work areas
• Monitor and replenish office supplies (paper, ink, folders, etc.)
• Ensure office equipment (printer, scanner, computers) are in good working condition
• Report maintenance issues and coordinate repairs

1. General Office Assistance

• Support engineers, architects, and management with administrative tasks
• Assist in procurement requests and basic inventory monitoring
• Help in preparation of project documentation for submission (permits, compliance, etc.)
• Perform other duties as assigned by supervisors

Qualifications:

• Graduate or undergraduate of any business, administrative, or related course (or equivalent experience)
• Fresh grads are welcome to apply
• Experience in clerical, administrative, or document control work is an advantage
• Familiarity with construction/engineering documents is a plus
• Proficient in Microsoft Office (Word, Excel) and basic computer operations
• Good organizational, communication, and multitasking skills
• Attention to detail and ability to work under minimal supervision