Payroll Assistant

Job Overview

You will play a key role in ensuring payroll integrity, supporting audits, and continuously improving payroll processes within a structured, high-performance environment.

• Key Responsibilities

• Build, maintain, and update weekly payroll files in Excel for two separate legal entities
• Reconcile payroll data against approved timesheets, rosters, and leave records
• Ensure payroll files are complete, accurate, and ready for review every Tuesday
• Ensure compliance with Fair Work obligations, including award rates, superannuation, allowances, and entitlements

• Calculate and process weekly sales commissions based on approved structures
• Reconcile commission data against sales records and deal sheets
• Maintain a clear and auditable commission register
• Coordinate with the sales team to resolve discrepancies and ensure timely submissions

• Manage end-to-end disbursement of Recipient Created Tax Invoices (RCTIs)
• Verify RCTI amounts against approved data and commission structures
• Maintain complete and audit-ready RCTI records
• Communicate disbursement outcomes and handle related queries professionally

• Maintain accurate and up-to-date payroll records across all entities
• Ensure strict confidentiality of payroll and employee data
• Support compliance with Fair Work, superannuation, and tax obligations
• Maintain audit-ready documentation aligned with ISO 9001 standards

• Act as the first point of contact for payroll-related queries
• Investigate and resolve discrepancies promptly
• Communicate payroll timelines, cut-offs, and process updates
• Maintain a log of queries and resolutions for continuous improvement

• Follow and uphold documented payroll processes and SOPs
• Support internal and external audits with complete documentation
• Identify opportunities to improve accuracy, efficiency, and workflow consistency

• Qualifications & Requirements
• Advanced Excel skills (primary tool for payroll, commissions, RCTIs, and reconciliations)
• Experience managing end-to-end payroll processes across multiple entities
• Strong knowledge of payroll compliance, including Fair Work, superannuation, and tax obligations
• Proven ability to reconcile complex payroll and commission data accurately
• Experience maintaining audit-ready records and supporting compliance frameworks (e.g., ISO standards)
• High attention to detail and strong organisational skills
• Ability to meet strict deadlines and work in a structured, process-driven environment
• Strong problem-solving skills and ability to handle sensitive information with confidentiality
• Excellent communication skills for stakeholder and team coordination
• Experience maintaining structured, version-controlled Excel workbooks

Benefits

• Healthy, supportive, and conducive work environment (Great Place to Work™ Certified for three consecutive years!)
• Work with an innovative company delivering cutting-edge solutions across multiple industries
• Lead a team in a fast-paced, high-growth environment
• Competitive salary with opportunities for career advancement
• Collaborative, forward-thinking work culture
• 21 leave credits plus all client-based holidays
• HMO coverage with dependent benefits
• Exposure to world-class leadership from both local and international supervisors

Ready to take your sales career to the next level? Apply now!