Property‑Management Virtual Assistant – Lease & Maintenance Coordinator - Executive Assistant

placePhilippines scheduleFull-time calendar_month5/21/25

Ideal Candidate Profile: Virtual Assistant for Cucci Realty and Property Management? Core Competencies (Top 5)

Real Estate CRM Fluency

Proficient in FollowUp Boss CRM: logging calls, setting priority flags, tagging leads, creating smart lists.
Able to manage lead flow, assign follow-ups, and segment contacts for drip campaigns.

Communication & Customer Service

2+ years of phone-based support experience, with proven ability to answer and filter incoming calls professionally.

Excellent Proficiency in English

Capable of handling basic tenant inquiries, owner updates, and scheduling requests with tact and clarity.

Tech-Savvy & Multi-Platform Proficiency

Comfortable with: Gmail, Google Calendar, Facebook, Instagram, Wix (basic edits in needed), Canva, Rentec Direct, Microsoft Word, PDF Edits.
Able to cross-post listings, monitor engagement, and perform simple website or social media updates, automations.

QuickBooks and accounting experience is a plus

Administrative Task Execution

,Strong organizational skills for logging maintenance requests, lease renewals, and file organization and labeling.
Can assist in preparing lease addendums, notices, and templates under the Managing Brokers guidance.

AI/ChatGPT Experience

Understands how to use ChatGPT to generate listing descriptions, draft messages, respond to reviews, or automate common replies, prompts.
Bonus: Familiarity with using ChatGPT plugins or prompt chaining to streamline business operations.
Other Required Qualifications
Experience: 2+ years in customer support, property management support, or administrative assistance, executive assistance.
Language: Excellent written and spoken English; a professional tone with clients is essential.
Schedule: Availability in CST business hours
Disposition: Proactive, highly detail-oriented, and able to work with minimal supervision.
Sample Tasks
Answer phone calls and route/flag as needed.
Update and maintain records in FollowUpBoss and Rentec Direct.
Set appointments on Google Calendar and send confirmations.
Post rental and property listings across platforms.

Follow up with Tenants late on rent and notate account accordingly.

Post to Facebook/Instagram. Update/post on Google Profile.
Generate or refine lease/rental templates.
Notify you of priority issues daily.

Follow-up with past clients to solicit new business or reviews

Real Estate Assistant
Admin Assistant
Customer Support
Phone Support
Accounting
Real Estate Assistant
Admin Assistant
Customer Support
Phone Support
Accounting

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