Admin and Facilities Specialist ( On-site ) - Manila

• Manage calendars, schedule meetings, and coordinate room bookings efficiently.
• Maintain and organize office records, files, and key documentation.
• Coordinate travel arrangements, including accommodations and expense reporting.
• Handle incoming and outgoing correspondence and packages.
• Oversee the maintenance and upkeep of office premises, equipment, and utilities.
• Liaise with service providers, contractors, and landlords for office repairs and improvements.
• Ensure compliance with health, safety, and building regulations at all times.
• Manage office access control systems and enforce security procedures.
• Coordinate workspace allocation and support office moves or reconfigurations.
• Monitor and maintain inventory levels of office supplies; initiate reorders as needed.
• Negotiate with vendors and service providers for supply needs and maintenance contracts.
• Manage procurement processes for office equipment, furniture, and materials.
• Assist in the preparation of budgets related to facilities and administrative functions; track expenses and submit regular reports to finance or management.
• Act as the primary point of contact for employee facility-related queries.
• Support onboarding of new hires by arranging workstations, access cards, and orientation materials.

Qualifications and requirements for the Admin and Facilities Specialist to thrive in the role in Manila:

• Must have prior experience in a BPO setting as an Admin & Facilities as Support/Assistant/Specialist or in a similar capacity.
• Minimum of 2 years of relevant experience in administrative support or facilities management.
• Proficient in MS Office Suite (Word, Excel, Outlook, etc.).
• Strong interpersonal skills and effective written communication.
• Demonstrated ability to multitask and prioritize work in a dynamic environment.
• Excellent problem-solving skills and a proactive mindset.
• Willing to work on-site with flexibility for shifting schedules.
• Must be available to start immediately.