[ref. d39703222] Executive Assistant | Permanent WFH | Day Shift | Day 1 HMO - Emapta

Powering Purposeful Growth Through Customer Experience

Through innovation and a passion for customer success, they empower organizations to stay ahead in a competitive market.

Job Description

As an Executive Assistant, you will provide high-level administrative support to the CEO, managing complex calendars, meetings, communications, and projects. You'll serve as a trusted partner, helping streamline priorities and ensuring smooth day-to-day operations in a fast-paced, international environment.

Job Overview

Work setup: Permanent WFH

• Exposure to Australian business leadership
• Training and professional development opportunities including travel to Australia
• Friendly and inclusive work culture
• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Work from home flexibility
• Day shift schedule
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit https://bit.ly/EmaptaTrainingCalendar)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Diverse and supportive work environment

The Qualifications We Seek

Requirements:

• At least 3 years of proven experience as an Executive Assistant, Personal Assistant, or similar role (supporting C-level executives preferred)
• Excellent written and verbal communication skills in English
• Strong organizational skills with high attention to detail
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), and calendar/email tools
• Strong time management and ability to work independently
• Tech-savvy, resourceful, and solution-oriented
• Familiarity with Australian culture, time zones, and business etiquette a strong advantage

Preferred Qualifications:

• Experience supporting executives in an Australian or international company
• Background in business administration or communications
• Experience using tools like Slack, Trello, or Notion

Your Daily Tasks

• Coordinate and manage the CEO's schedule, meetings, and appointments across multiple time zones
• Prioritise and respond to emails on behalf of the CEO when appropriate

• Schedule internal and external meetings (Zoom, Teams, Google Meet)
• Prepare agendas, take minutes, and follow up on action items

• Organise domestic and international travel, including flights, hotels, transfers, and itineraries

• Draft professional presentations, board reports, briefing documents, and correspondence
• Assist with preparing reports and summaries for key business activities

• Track progress of key initiatives and help the CEO stay on top of deliverables
• Coordinate with cross-functional teams and stakeholders

• Handle sensitive information with discretion and integrity
• Provide personal assistance tasks where necessary (e.g., insurance renewals, bookings)

Welcome to Emapta Philippines!

Apply now and be part of the #EmaptaEra!