Sales Administrator

Job Description

Job Summary:

This is a full-time position located in Makati.

Key Responsibilities:

• Handle import-related tasks and coordinate with local and international suppliers.

Prepare and process key documents, including:

• Purchase Orders
• Sales Invoices
• Delivery Receipts
• Other delivery-related documentation
• Communicate effectively across departments to ensure smooth operations.
• Manage order processing and delivery scheduling.
• Work independently with minimal supervision while meeting deadlines.
• Support SAP operations or undergo training as needed.
• Perform multiple tasks efficiently and maintain organized records.
• Prepare and process sales orders, quotations, and invoices with accuracy and timeliness.
• Coordinate with logistics and inventory teams to ensure product availability and timely delivery.
• Maintain and update customer databases, sales records, and documentation.
• Communicate with clients regarding order status, delivery schedules, and general inquiries.
• Support the sales team with administrative tasks including report generation and meeting coordination.
• Monitor and follow up on pending orders, payments, and documentation requirements.
• Assist in preparing sales forecasts and performance reports.
• Ensure compliance with company policies and procedures in all sales-related activities.

Qualifications:

• Female, aged 2335 years old.
• Resides in the National Capital Region (NCR).
• Preferably single.
• Bachelor's degree in Business Administration, Marketing, or related field.
• 2+ years of experience in sales administration, customer service, or related roles.
• Preferably with experience in SAP or willing to be trained.
• Knowledgeable in import handling and supplier/customer documentation.
• Familiarity with inventory and order management systems.
• Experience supporting regional or international sales teams.
• Background in manufacturing, distribution, or B2B sales environments.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems is a plus.
• Strong organizational and time management skills.
• Can speak and understand English effectively.
• Ability to work independently and collaboratively in a fast-paced environment..
• High attention to detail and commitment to accuracy.