Admin and Operations VA

The ideal candidate is organized, takes initiative readily, and is fully comfortable wearing multiple hats in a dynamic and fast-moving environment.

Key Responsibilities:

• Organize and continuously improve administrative workflows across multiple business operations
• Conduct thorough online research including grant identification, eligibility review, and application support
• Manage follow-up communications, professional email correspondence, and appointment scheduling
• Prepare, complete, and submit required forms and paperwork across business areas as needed
• Support recruitment tasks such as posting job listings and screening incoming applicants
• Assist with light social media management including content scheduling, community engagement, and responding to comments and direct messages
• Leverage AI tools strategically to improve efficiency and strengthen research and administrative output
• Help build and maintain organizational systems and standard operating procedures for recurring tasks
• Coordinate calendars and manage appointment scheduling across the business as required
• Track tasks and deadlines across all business functions to ensure consistent and timely delivery

Mandatory Skills:

• Proven experience in administrative support and virtual assistance roles
• Strong organizational skills with the ability to manage tasks across multiple concurrent projects simultaneously
• Experience conducting structured online research including grant research and government or state-level documentation review
• Proficiency in Google Workspace including Docs, Sheets, Gmail, and Calendar
• Familiarity with AI tools such as ChatGPT and a genuine willingness to use them practically for research and productivity workflows
• Strong written and verbal communication skills in English
• Reliable, detail-oriented, and capable of working autonomously with minimal supervision
• Comfortable managing email correspondence and taking ownership of proactive follow-up communications

Preferred Skills:

• Experience with project management platforms such as Monday.com, Asana, or Trello
• Background in recruitment support including job posting and candidate screening
• Familiarity with social media platforms and basic content scheduling workflows
• Experience working within an Apple ecosystem
• Familiarity with nonprofit operations and grant application processes
• Ability to identify workflow inefficiencies and suggest practical improvements
• Prior experience supporting business owners who manage multiple ventures simultaneously

If you enjoy keeping things running smoothly and thrive on bringing structure to fast-moving projects, this role is a strong fit.