Office Manager

Summary:

The Office Manager keeps the Astrophysics Asia Philippines office organized, compliant, safe, and well supported. The role handles a broad range of administrative responsibilities, including employee relations, facilities, records, contracts, office activities, vendor coordination, and appropriate reporting to Headquarters.

Essential Functions:

• Manages day-to-day office administration and general workplace needs.
• Coordinates building maintenance, repairs, utilities, cleaning, security, and office equipment.
• Manages office supplies, workspace arrangements, access controls, and administrative resources.
• Selects and oversees vendors, contractors, and service providers.
• Maintains a safe, organized, and professional office environment.

• Supports recruitment by posting positions, screening applicants, scheduling interviews, and participating in interviews.
• Coordinates onboarding, personnel files, performance reviews, training, and offboarding.
• Assists employees and managers with policies, attendance, leave, benefits, and general HR matters.
• Organizes team lunches, company events, employee recognition, and engagement activities.

• Maintains corporate, contract, permit, insurance, and compliance records.
• Implements company policies and develops practical local procedures, forms, and controls.
• Coordinates contracts, permits, legal matters, and regulatory requirements with management and outside advisers.
• Tracks renewals, deadlines, required filings, and corrective actions.
• Reviews expense reports for completeness, approvals, supporting documents, and policy compliance before submission to Accounting.
• Handles special projects, resolves administrative gaps, and reports relevant office matters and risks to Headquarters.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.
• 5+ years of experience in office management.
• 3+ years of supervisory or management experience.
• Knowledge of Philippine employment and workplace requirements.
• Strong English communication and organizational skills.
• Sound judgment and discretion.
• Proficient in Microsoft Office Suite.

Compensation and Benefits:

• HMO coverage of up to PHP 100,000 annually, including one dependent, upon regularization
• Seven days of paid vacation leave per year
• Seven days of paid sick leave per year

Position Details:

• Full-time, onsite position
• Monday to Friday, 8:00 a.m. to 5:00 p.m.
• Work location: Unit G-11 Tower A, Antel Seaview Towers 2626 Roxas Boulevard, Barangay 76 Pasay City, Metro Manila, 1300 Philippines
• Reports to: President, Astrophysics Asia Inc.