Virtual Assistant Part time

Position: Virtual Assistant

Job Description

Job Overview: This position requires very strong technical skills, complemented by experience in a wide variety of applications. The nature of the business generates many documents which include graphics and spreadsheets – there will also be a component of clerical work too.

• Creating documents and exhibits:
• Using Word, Excel, Adobe and AI tools
• Create templates using MS Word
• Provide administrative assistance during the project lifecycle (from initial site research to city permit approval).
• This includes organizing project files, managing document versions, and ensuring all technical reports are formatted and ready for submission.
• May assist with email management, scheduling meetings and calendar management
• Set up new files
• Assisting the owner and Executive Assistant (Denise) with admin including; email management, scheduling and organizing etc.
• Research and other projects as directed by Ernest and Denise

Key Qualifications:

• 1-2 years assisting an executive / owner
• Experience supporting a US business is a plus
• Experience with the following apps:
• Advanced Microsoft Office including strong proficiency in Word and Excel
• Google Workspace
• Dropbox
• Adobe Acrobat, advanced
• Canva
• Windows (minor fixing of glitches or how to set up and manage apps)
• Advanced proficiency with AI apps such as Claude, Gemini, Perplexity, Gemini etc.must have Claude ai experience specifically Claude Cowork.
• Tech savvy, able to learn new apps and workflows quickly
• Includes helping owner organize desktop
• Troubleshooting when printer won’t print
• Ability to “figure things out”
• Fluency in English writing and speaking
• Strong organizational skills and attention to detail
• Ability to multi-task and support a fast-moving executive
• Demonstrated history of working US business hours

Shift / Hours:

Monday – Friday in one shift, 9:00 AM PST – 1:00 PM PST. Note this is +15 or +16 Philippine time, which will be 1:00 AM PHT – 5:00 AM in PHT within Daylight Savings time and 2:00 AM PHT – 6:00 AM in PHT outside of Daylight Savings Time.