Event Production Coordinator

Event Planning and Management:

• Coordinate all aspects of events, including logistics, venue selection, catering, transportation, and audiovisual needs.
• Develop event timelines and schedules, ensuring all project milestones are met.

Monitoring Event Materials:

• Oversee the preparation and quality control of all event materials, including scripts, presentations, videos, and promotional collateral.
• Collaborate with creative teams to ensure that all materials align with the event’s theme and objectives.

Budget Management:

• Negotiate contracts with vendors and suppliers to maximize value.

Communication:

• Act as the primary point of contact for clients, vendors, and participants before, during, and after events.
• Provide regular updates on event progress and any issues that arise.

On-Site Coordination:

• Oversee event setup and takedown, ensuring that all elements align with the planned agenda.
• Troubleshoot any issues that arise during events to ensure smooth execution.

Post-Event Activities:

• Conduct post-event evaluations to assess success and gather insights for future improvement.
• Prepare event reports, including participant feedback and financial outcomes.

Skills:

• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic knowledge of event management software.
• Ability to work well under pressure and meet tight deadlines.

Personal Attributes:

• Detail-oriented with strong problem-solving abilities.
• Ability to work independently and as part of a team.
• Strong interpersonal skills and a customer-focused attitude.

Flexibility:

Availability to work evenings and weekends as required for events.