Accounts Payable (AP) Officer
Manila Full-time
Position Title
Accounts Payable (AP) Officer
Job Summary
The Accounts Payable (AP) Officer is responsible for managing the organization's accounts payable processes, ensuring that supplier invoices are processed accurately and payments are made on time. This role maintains accurate financial records, reconciles vendor accounts, and supports month-end closing activities while ensuring compliance with company policies and financial controls.
Key Responsibilities- Receive, review, and process supplier invoices accurately and in a timely manner.
- Verify invoices against purchase orders, contracts, and receiving documents.
- Ensure appropriate approvals are obtained before processing payments.
- Prepare and process payment runs via bank transfer, cheque, or other approved payment methods.
- Reconcile supplier statements and resolve invoice discrepancies promptly.
- Respond to vendor inquiries regarding payments and account balances.
- Maintain accurate and organized accounts payable records and documentation.
- Monitor accounts to ensure payments are made according to agreed payment terms.
- Assist with month-end and year-end closing activities, including accruals and reconciliations.
- Prepare accounts payable reports and support cash flow forecasting.
- Ensure compliance with company policies, accounting standards, and internal controls.
- Support internal and external audits by providing required documentation.
- Identify opportunities to improve accounts payable processes and efficiency.
- Perform other finance and administrative duties as assigned.
Qualifications
Education- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- 1-2 years of experience in accounts payable or general accounting.
- Experience with ERP or accounting software is preferred.
- Experience in high-volume invoice processing is an advantage.
Working Conditions
Setup: Fully on-site from Monday to Friday, 8:00 AM to 6:00 PM @3F Hallare Building, 10 E Capitol Dr, Pasig, 1603 Metro Manila
Benefits: 12 Sick Leaves, 12 Vacation Leaves, 1 Birthday Leave, Health Insurance and Statutory Benefits, and Performance Bonus
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