Office Assistant (Open to Fresh Grads)

Responsibilities:

• Provide administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.
• Answer phones and transfer to the appropriate staff member.
• Take and distribute accurate messages.
• Greet and assists clients and direct them to the correct staff member.
• Coordinate messenger and courier service.
• Receive, sort returned checks, check & cash vouchers, reports, etc.
• Monitor incoming emails and answer or forward as required.
• Prepare outgoing mail for distribution.
• Fax, scan and copy documents.
• Maintain and organize office filing and storage systems.
• Update and maintain databases such as mailing lists, contact lists and client information.
• Retrieve information when requested.
• Update and maintain internal staff contact lists.
• Type documents, reports and correspondence as maybe required.
• Co-ordinate and organize appointments and meetings.
• Do some basic bookkeeping and financial transactions.
• Perform work related errands as requested such as going to the post office and bank.
• Keep office area clean and tidy.
• Performs other related clerical duties within the business organization.

Qualifications:

• A graduate of any 4-year course.
• Open for Fresh Graduates
• Experience as an office assistant or in related field is a plus factor.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with great verbal and written communication skills.