Property manager
Private Advertiser Manila Full-time
Property Operations
- Oversee the day-to-day operations of assigned properties.
- Conduct regular property inspections to ensure facilities are safe, clean, functional, and well-maintained.
- Monitor housekeeping, security, engineering, preventive maintenance, pest control, and other building services.
- Maintain accurate property records, inspection reports, maintenance schedules, and incident documentation.
- Ensure compliance with company policies, operational procedures, and service standards.
- Serve as the primary point of contact for tenants regarding operational and property-related concerns.
- Build and maintain positive relationships through responsive and professional communication.
- Coordinate tenant move-ins, move-outs, fit-outs, renovations, and property inspections.
- Resolve tenant concerns promptly and escalate complex issues when necessary.
- Support tenant retention by delivering excellent customer service.
- Monitor lease agreements, renewals, rental escalations, security deposits, and lease expirations.
- Coordinate lease renewals, amendments, and tenant documentation.
- Ensure tenant compliance with lease agreements, property rules, and fit-out guidelines.
- Coordinate with the Finance team on rental billings, utility charges, deposits, and other tenant-related accounts.
- Monitor accounts receivable and follow up on outstanding balances.
- Assist in resolving billing concerns and maintain proper documentation of collection activities.
- Develop and oversee preventive maintenance programs.
- Coordinate repairs, renovations, and maintenance activities with contractors and service providers.
- Review quotations, monitor project progress, and ensure work is completed according to agreed quality, cost, and timelines.
- Evaluate vendor performance and maintain strong working relationships with suppliers and contractors.
- Assist in preparing annual operating budgets.
- Monitor operating expenses and recommend cost-effective solutions.
- Review repair and maintenance expenditures for accuracy and budget compliance.
- Prepare operational and financial reports for management.
- Ensure compliance with building regulations, fire safety standards, environmental requirements, and local government regulations.
- Maintain permits, inspection records, licenses, and compliance documentation.
- Coordinate safety inspections and document incidents, property damage, and corrective actions.
- Prepare regular reports on occupancy, maintenance activities, collections, operational performance, incidents, and pending action items.
- Provide management with timely updates, recommendations, and operational insights.
- Coordinate closely with Leasing, Finance, Administration, and Senior Management to ensure smooth property operations.
- Bachelor's degree in Property Management, Real Estate Management, Business Administration, Engineering, Architecture, Facilities Management, or a related field.
- At least 5 years of experience in property management, facilities management, building administration, or real estate leasing.
- Experience managing commercial, office, retail, residential, industrial, or mixed-use properties.
- Strong background in tenant relations, lease administration, maintenance coordination, vendor management, and property operations.
- Working knowledge of building operations, safety regulations, permits, and compliance requirements.
- Ability to interpret operating budgets, review property expenses, and analyze basic financial reports.
- Proficient in Microsoft Office, particularly Excel, Word, and property management systems.
- Professional licenses in Engineering, Architecture, or Real Estate are an advantage but not required.
- Willing to conduct regular onsite property inspections and travel between assigned properties when necessary.
- Property Operations Management
- Tenant and Client Relationship Management
- Lease Administration
- Facilities and Maintenance Management
- Vendor and Contractor Management
- Budget Monitoring and Cost Control
- Regulatory Compliance and Risk Management
- Leadership and Team Coordination
- Problem Solving and Decision-Making
- Excellent Communication and Stakeholder Management
- Strong Organizational and Time Management Skills
- High Integrity, Accountability, and Attention to Detail
RemoteVA PHManila
Property Manager/Secretary (Real Estate)
About Us
We are a growing real estate company specializing in property management, construction, and wholesale real estate. We are looking for a reliable, organized, and proactive Part-Time Secretary...
Private AdvertiserQuezon City, 10 km from Manila
management with timely updates, recommendations, and operational insights.
• Coordinate closely with Leasing, Finance, Administration, and Senior Management to ensure smooth property operations.
Qualifications
• Bachelor's degree in Property Management...
OPTIMAL UnlimitedManila
About Us
OPTIMAL is a property management support company that partners with real estate investors and property managers across North America. We help our clients achieve Time, Financial, and Location Freedom by providing world-class remote...