Office Assistant- Document Clerk - ref. v29271203

Key Responsibilities:

• Organize and maintain digital filing systems for construction projects.
• Receive, log, distribute, and track construction documents such as Purchase Order, Material Request, Reporting of Company Asset and inventories, submittals, change orders, and specifications.
• Ensure documents are correctly named, numbered, and version-controlled.
• Coordinate with project managers, engineers, contractors, and subcontractors for document submissions and approvals.
• Maintain accurate document registers and tracking logs.
• Support compliance with document control procedures and Dept. standards.
• Prepare and update document control reports and logs as requested.
• Ensure that confidential and sensitive documents are handled with discretion.
• Assist in preparing construction reports, meeting minutes, and correspondence.
• Follow up on pending document submissions, approvals, and responses.
• Provide administrative support such as scheduling, email management, and other tasks as needed.

Qualifications:

• Proficient in using Microsoft Excel and PPT
• Proven experience as a Document Controller or Administrative Assistant in the construction industry.
• Strong understanding of construction documentation and terminology.
• Advanced skills in MS Office Suite (Word, Excel, Outlook, etc.) and PDF editing tools.
• Exceptional organizational and time-management skills.
• High attention to detail and accuracy.
• Excellent written and verbal communication skills in English.
• Ability to handle multiple tasks and deadlines with minimal supervision.
• Bachelor's degree in Engineering, Architecture, Construction Management, or a related field is a plus.

Working Schedule is 10 hours duty with 24 days working per month.