Client Services & Intake Coordinator for Law Firm, Real estate, Insurance Businesses and Online Store

placePhilippines scheduleFull-time calendar_month8/30/25

Looking for an experienced intake, administrative/personal assistant to assist with a variety of businesses including a law firm, real estate business, insurance business, and new Amazon business. Administrative will be responsible for a variety of task including but not limited to:

Customer calls and follow up, intake, pipleline management
manage calendar, take notes on zoom calls
book appointments
customer service to prospects and existing clients
emails, chats, and correspondence
social media marketing for 3 to 4 businesses
content development
website development and maintenance
program set up
transaction coordination
reviewing documents for completeness and accuracy
personal assistant tasks as assigned
calender management
various administrative tasks and other duties as assigned

Must be able to work independently with at times little to no direction; proficient English speaking and writing, extremely proactive, will have keen attention to detail and professional demeanor, ability to follow directions, enthusiastic, have a desire to learn and a positive attitude, excellent writing and speaking skills, excellent work ethic and integrity a must, great organizational skills, must be punctual, dependable, and a team player.

Must have the ability to provide quality work. Prior real estate transaction coordination a plus. Social media and marketing material development required; ability to handle multiple tech systems a plus.

Position pays salary plus bonuses

40hrs week - M-F 9am -5pm EST

DO NOT APPLY IF YOU DO NOT HAVE THE REQUIRED EXPERIENCE. MUST HAVE RELIABLE STRONG INTERNET AND BE ABLE TO MAKE CALLS USING A VOICE OVER IP SYSTEM. MUST HAVE A WRITING SAMPLE AND EXCELLENT ON THE PHONE.

1-2 years of experience as an administrative assistant, social media marketing and website creation, intake, customer support
Ability to understand and draft simple and complex documents
Experience in a law firm, insurance industry, real estate transactions/ mortgage experience a plus
Strong analytical abilities
Strong research and writing capabilities
Strong consulting, writing, editing, proofreading, and communication skills
Proficiency with the Microsoft Office Suite is required.
Able to work quickly and efficiently in a fast paced environment.
Ability to work independently and handle multiple tasks.
Keen attention to detail and professional demeanor, must be punctual, dependable
Ability to work efficiently with little to no supervision
Must be able to type and be proficient with a computer
Excellent customer service, communication, and interpersonal skills
Self-starter with the ability to multi-task and use independent judgment
Excellent verbal and written (including excellent spelling, grammar, punctuation and proofreading)
Ability to interact professionally with clients, attorneys, and staff
Exceptional organizational and interpersonal skills
Conscientious worker with ability to plan, organize, and execute
Ability to handle escalated issues in a timely and professional manner and remain calm under pressure
Self-starter and have an ability to see the process through from start to finish
Capable of handling a large number of calls and e-mails
Must be able to analyze a situation and respond quickly in a courteous and professional manner
Ability to work with confidential information
Prior Office Management experience or other leadership experience
Admin Assistant
Email Support
Legal Services
Phone Support
Customer Support
Admin Assistant
Email Support
Legal Services
Phone Support
Customer Support

check_circleNew offer

Client Services Project Manager, CX

apartmentNICE SystemsplaceManila

So, what’s the role all about? The Client Services Project Manager's primary responsibilities are centered on the implementation of NICE products once a sale has been made through either direct or indirect channels. There is a high amount...

starFeatured

Fund Accountant at FinStrat Management

apartmentFinStrat Management, Inc.placePhilippines

and Private Equity Funds within the company’s Fund Administration division. Responsibilities • Help ensure client service delivery for fund accounting and administration operations • Account analysis and reconciliation • Help provide leverage to our clients...

local_fire_departmentUrgent

Client Connectivity Services Specialist (US Shift)

apartmentDepository Trust & Clearing CorporationplaceMakati

the chance to make a difference at a company that's truly one of a kind. Learn more about Clearance and Settlement by clicking here. About the Team Enterprise Services comprises of multiple business platforms including Client Services, Global Business...