Admin Assistant (AR - 02182025 - PTAA )

Schedule: EST

Tasks required:

• Manage, organize, and respond to email correspondence.
• Serve as the primary resource and support for the owner/CEO.
• Manage and coordinate the owner/CEO’s calendar, appointments, and scheduling needs.
• Perform data entry and maintain organized records.
• Input, organize, and manage documents.
• Communicate with suppliers via email in a professional manner.
• Occasionally make phone calls to suppliers for follow-ups and inquiries.
• Request and manage data from suppliers, ensuring accuracy and completeness.
• Draft, review, and edit correspondence as needed, ensuring professionalism and accuracy.
• Compile and organize data in Excel from raw sources.
• Pre-read and edit documents, including letters and emails, ensuring accuracy and professionalism.
• Assist with travel planning, including researching options, booking, and managing itineraries.
• Perform general administrative tasks including data entry, preparing reports, and maintaining documentation.
• Assist in crafting clear and concise communications, including emails, announcements and reports
• Perform other duties as needed

Requirements:

• Previous experience in an administrative or virtual assistant role.
• Advanced proficiency in both Spanish and English (written and spoken).
• Must be available for occasional Zoom video calls with the CEO/Manager.
• Ability to work in the EST (Miami) time zone.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Excel, email platforms, and general document editing tools.
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Trello, etc.)
• Reliable internet connection and ability to make WiFi calls.
• High attention to detail and accuracy.
• Previous experience in administrative support is preferred.
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email and instant messaging communication skills
• Clear and concise communicator with effective English verbal and written communication skills
• Experience with basic social media management
• Strong analytical, and problem-solving skills
• Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

This offer from "RippedBoxStation" has been enriched by Jobgether.com and got a 74% flex score.