Bookkeeper - Sta Mesa, Manila

Job description

• Prepares billings and facilitates release to Client / Owners / Tenants. Ensures timely issuance of bills.
• Prepares & issues receipts – OR / AR / PR. Ensuring that the receipts are prepared based on BIR’s acceptable format, and providing all required & relevant information
• Prepares deposit slips and ensure that all collections for the day are deposited intact to the bank account of the Corporation not later than the following banking day, or whatever is stated in the Building’s House Rules, Procedures and Processes
• Prepares daily collection reports – DCR, facilitates approval of PM & ensures timely submission to the Board & REMS HO based on the set deadlines
• Prepares and updates cash position reports & other related schedules
• Monitors and validates bills received from suppliers & contractors
• Schedule bills to be paid, prepare request for payments and check vouchers
• Facilitates approval of the PM and other authorized signatories on all accounting related documentations.
• Releases checks & payments to suppliers & contractors and ensures that receipts are based on BIR acceptable format & processes
• Monitors and updates all books of accounts on a monthly basis – Cash Receipt Books / Cash Disbursement Book / Journal Book / General Ledger and other related reports
• Maintains all related files for collection and disbursements
• Prepares & maintains all Financial Statement and other financial related reports and schedules. Ensures updated reports and ready for internal & external audits.
• Custodian of accountable items. Ensures that all forms, supplies and assets are accounted by maintaining records and conducting regular checking and counting.
• Ensure that the Corporation is compliant (on-time / free from penalty) to all government related requirements and deadlines – One time / Monthly / Quarterly / Annually
• Prepares all related year-end audit related requirements
• Assist in internal and external audit. Ensuring all required documents are presented fairly and in accordance to generally accepted accounting principles
• To be an active participants & integral part of the budget preparation
• Processing of bank related transactions, such as but not limited to money market placements & time deposits as approved by the Board of Directors
• Presentation of financial reports to the Board of Directors and other government institution with the approval by the Board of Directors
• Prepares and ensures timely submission of all accounting related reports required by the Board of Directors and Colliers International.
• Responds to all accounting related matters, inquiries, and issues.
• Maintains all Accounting and Administration related files
• Ensures that all accounting and administrative standard processes are followed.