Commercial Administrator (Onsite)

MVPs build rapport with clients to help them scale ridiculously fast.

Are you hungry for growth, passionate about learning, and looking for a fun working environment? We got you! Join our growing team of MVPs!

We are looking for top talents who can effectively deliver excellent support to our valued Clients.

We offer learning opportunities, career growth, and work-life balance.

Commercial Administrator (Onsite)

Job Description:

Claims Including Variations:

• Upload invoices created in ST3 to I tools.
• Check all completions document and upload relevant documents to I tools.
• Move the jobs as per job workflow in ST3.
• Ensure all work is executed under properly approved and executed contract.
• Check and process Single Dwelling Units claims and process the claims on ST3.
• Check Job type, ICMS stage and record appropriate notes.
• Check the claim submitted by the Delivery Partners to check if the claim qualifies at job type level.
• Check if the codes being claimed are correct and make appropriate adjustments.
• Move the job in ST3 as per job workflow.
• Ensure all work is executed under properly approved and executed contract.
• Liaise with Delivery Partners as and when required to ensure claims are processed in a timely manner.
• Manage enquiries from Field Staff and Delivery Partners to ensure that all invoices and claims are processed smoothly.
• Escalate any issues or concerns to the Financial Transactions Manager.

Other Duties:

• Maximise the revenue possible for payment claims under the contract.
• Ensure all jobs are invoiced within 90 days to avoid any revenue loss.
• Minimize the Work in Progress to maximise the cashflow.
• Process Faulty Network and variations in a timely manner and look to resolve any issues within claimable time frames.
• Adhere to all the requests from Chorus and other customers in a timely manner.
• Ensure all communications with client/s are filed in the client’s information systems in accordance with the client’s document control policies and processes.
• Communicate timely to client/s, ensuring management is privy to the communication when appropriate.

General:

• Attend and constructively participate in team and company meetings.
• Escalate all appropriate matters to the Host Employee or Host Manager or other appropriate Client employee on a timely basis.
• Adhere to relevant client policy or procedures.
• Adhere to relevant company policies and procedures including Human Resources and Health and Safety Policies and Procedures.
• Perform other reasonable duties as requested by management.

Qualifications:

• Bachelor's degree in Accounting, or any related field.
• Advanced Microsoft Excel skills.
• Good knowledge of using computers.
• Strong numerical and analytical skills.
• Strong attention to detail.
• Intermediate English speaking and writing skills.

Key Systems and Software:

Billing & Financial Systems:

• Itools (Crous Billing System)

Data Analytics & Reporting:

• Microsoft Power BI
• Microsoft Excel

Project & Task Management:

• SiteTrax
• Microsoft Project

Communication & Collaboration:

• Microsoft Outlook
• Microsoft Teams
• Microsoft SharePoint