Administration Specialist | WFH | Day Shift | Project-Based | Weekends Off
Keep Financial Operations Moving with Precision and Purpose
As an Administration Specialist, you will support core financial operations through data entry, account setup, client coordination, and administrative workflows. You'll ensure accuracy, responsiveness, and seamless execution across tasks while adapting to a fast-evolving environment.
This role plays a strategic part in maintaining operational efficiency and client satisfaction in a growing financial services business. You'll gain exposure to global processes and tools, positioning yourself for a long-term international career with Emapta-delivering a top 1% experience for top 1% talent.
Job Overview
Employment type: Project-basedShift: Flexible day shift (3 days per week; within 7 AM - 9 PM Australian time) Weekends Off
Work setup: Permanent Work From Home
Exciting Perks Await!- Competitive Salary Package
- Permanent WFH arrangement
- Day shift schedule
- Fixed weekends off
- Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
- Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
- Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
- Fun engagement activities for employees
- Mentorship and exposure to global leaders and teams
- Career growth opportunities
- Diverse and supportive work environment
- 3 to 5 years' experience
- Strong communication skills
- Hardworking
- Ethical
- Intelligent
- Team player
- Long-term growth mindset
- Supportive
- Able to thrive in a fast-paced environment
- Driven
- Ambitious
- Focused
Must-have knowledge:
- Adviser Logic, Netwealth, HUB24, BT Panorama
- Stripe
- Microsoft services (Teams, Outlook, Excel, PowerPoint)
- AI platforms (ChatGPT and Claude)
- Google AI Platform
- Microsoft 365
- Emotional Intelligence
- Executive Communication
- Data entry, applications, and trades
- Assist clients with setting up accounts
- Navigate and manage CRM systems
- Provide general administrative assistance
- Book appointments via email, Teams, or phone for clients and prospects
- Prepare documents, provide them to clients, and follow up as needed
- Monitor, review, and forward emails
- Handle billing and monitoring tasks
- Build a training manual and knowledge library
- Perform other business support tasks as requested
- Work Environment Notes
- Workflows are fairly unstructured, requiring the ability to understand the bigger picture
- Operate in a fast-paced environment with frequent changes
- Quickly learn and adapt to new processes, tools, and conditions
Smart Wealth Support Backed by Strategy and Personalization
Our client is a financial services firm focused on helping individuals and businesses make informed wealth decisions through structured advice and tailored financial strategies. They emphasize clarity, strong client relationships, and efficient systems to support long-term financial outcomes, making them a trusted partner in navigating complex financial landscapes.
Join the Top 1% Talent. A better career. A better life.
Welcome to Emapta Philippines, where high-performing professionals build long-term global careers with leading international companies. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and a finalist in the 2026 Inspiring Workplaces Awards Asia, Emapta delivers a workplace defined by stability, growth, and purpose.Here, your career moves forward with meaningful opportunities, world-class support, and a culture built for excellence.
Apply now and be part of the #EmaptaEra.