Assistant Manager Accounts Payable - Manila

The Assistant Manager – Accounts Payable is responsible for overseeing the accounts payable function, ensuring the accurate processing, validation, and timely disbursement of company payables. This role involves maintaining compliance with company policies and regulatory requirements, supervising the AP team, and driving process improvements to enhance efficiency and accuracy in financial transactions.

1. Accounts Payable Processing and Management

• Supervises the end-to-end accounts payable process, ensuring accurate accounting, validation, and settlement of company payables.
• Reviews and approves invoice entries and payment transactions for accuracy and compliance with company policies.
• Monitors the scheduling and disbursement of vendor payments to ensure timely processing.
• Oversees the reconciliation of accounts payable records with general ledger balances.

1. Compliance and Internal Controls

• Ensures adherence to company policies, internal controls, and regulatory requirements in accounts payable processes.
• Reviews documentation, including purchase orders, contracts, and invoices, to ensure accuracy and completeness.
• Identifies and resolves discrepancies in purchase orders, invoices, and payments in collaboration with relevant teams.

1. Team Leadership and Collaboration

• Provides guidance, training, and performance evaluations for accounts payable staff to ensure operational excellence.
• Collaborates with other departments to resolve issues related to invoices, payments, and documentation.
• Facilitates communication with vendors, addressing inquiries regarding payments and outstanding invoices professionally.

1. Reporting and Month-End/Year-End Closing

• Prepares and reviews accounts payable reports for management, ensuring accuracy and timeliness.
• Supports month-end and year-end closing processes by verifying accounts payable entries and providing necessary reports and documentation.

1. Documentation and Record Management

• Supervises the organization and maintenance of physical and digital accounts payable files for compliance and easy access.
• Ensures accurate record-keeping of vouchers, invoices, official receipts, and correspondence.
• Reviews and verifies employee expense reports, ensuring proper documentation and timely reimbursements.

1. Continuous Improvement and Process Optimization

• Identifies opportunities for improving accounts payable processes and implements efficient workflows.
• Stays updated on changes in accounting standards and industry best practices, ensuring processes remain compliant and effective.

Other Duties:

Performs other related duties that may be assigned from time to time.

Qualifications:

• Must be a college graduate of BS Accountancy, Financial Management or its equivalent
• Minimum of 5 years experience in accounting/finance particularly in AP, with at least 2-3 years in a supervisory role
• Strong understanding of accounting principles and practices
• Strong familiarity with accounting principles
• Excellent communication and problem-solving skills
• Ability to work independently and as part of a team
• With critical thinking skills
• Strong work ethics
• Ability to prioritize tasks and manage deadlines effectively
• Detail-oriented with high level of accuracy
• Flexible and highly adaptable