Fleet Coordinator

Job Summary

The Fleet Officer plays a critical role in optimizing operational efficiency, controlling costs, and maintaining safety standards across all fleet activities.

1. Fleet Management

• Coordinate acquisition, leasing, and disposal of company vehicles.
• Maintain accurate records of vehicle registration, insurance, and maintenance history.
• Monitor vehicle utilization and recommend improvements for operational efficiency.
• Ensure availability of vehicles to support operational requirements.

1. Maintenance Coordination

• Schedule preventive maintenance and repairs for fleet vehicles.
• Conduct regular inspections to identify and address potential issues.
• Coordinate with service providers and vendors for timely maintenance.
• Ensure vehicles are safe, roadworthy, and compliant with company standards.

1. Driver Management

• Ensure drivers possess valid licenses and required qualifications.
• Conduct safety briefings and training on operational procedures.
• Monitor driver performance, attendance, and compliance with policies.
• Provide feedback to improve safety and efficiency.

1. Compliance & Safety

• Ensure compliance with government regulations and company policies.
• Implement vehicle safety standards and usage guidelines.
• Investigate vehicle accidents and incidents.
• Recommend corrective actions to prevent recurrence.

1. Fleet Performance Monitoring

• Track fleet metrics such as fuel consumption, mileage, and maintenance costs.
• Analyze performance data to identify efficiency improvements.
• Prepare regular fleet performance reports for management.
• Recommend cost-saving and operational improvements.

1. Budget Monitoring

• Assist in preparing and managing fleet-related budgets.
• Monitor expenses and ensure cost control.
• Identify opportunities for cost savings without affecting operations.

1. Technology Utilization

• Use fleet management systems to monitor vehicle usage and maintenance schedules.
• Maintain updated fleet tracking records.
• Recommend new technologies to improve fleet efficiency and monitoring.

• Bachelor’s Degree in Logistics, Transportation, Business Administration, or related field.
• Proven experience in fleet management or a similar role is preferred.
• Strong knowledge of vehicle maintenance and repair processes.
• Excellent organizational and multitasking skills.
• Strong analytical and problem-solving abilities.
• Proficient in fleet management software and MS Office applications.
• Good communication and interpersonal skills.
• Knowledge of safety regulations and compliance requirements.
• Valid driver’s license is an advantage.