Assistant Project Manager (Philippines)

This position requires excellent organizational skills, strong attention to detail, and the ability to work collaboratively in a fast-paced environment.

If you are a motivated individual with a passion for project management and a desire to contribute to the success of our team, we encourage you to apply. Join us in our mission to deliver exceptional projects and exceed client expectations.

Primary Responsibilities:

• Provide administrative support to project management, project engineers, and project accountants.
• Maintain neat, orderly, and complete legal documents and project files.
• Assist other team members as needed and take responsibility for delivering delegated tasks within specified deadlines.

Essential Duties and Responsibilities:

• Work with project team members to maintain complete and accurate records for multiple projects.
• Perform clerical support functions as required, including assisting project accountants with subcontractor and material supplier compliance.
• Establish and maintain effective communication with company personnel, including management.
• Ensure cleanliness and organization of work area and complete special projects as assigned.
• Use current templates for standard document creation.

Specific Duties:

• Collaborate with Project Manager, Engineer, and Accountant to understand the needs of each project and provide assistance accordingly.
• Track submittals, review meeting minutes, and follow up with subcontractors or material suppliers as needed.
• Set up electronic and main files for new job numbers.
• Proofread, distribute, and file all Project Manager correspondence in accordance with company procedures.
• Maintain open communication with Project Manager to prioritize tasks and clarify expectations.

Education and Work Experience:

• Bachelor's degree in building, Construction Management, Project Management, Architecture, or related field.
• 2-5 years of project management experience.
• Minimum 12 months of experience working in Australia.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Commitment to personal and professional development.
• Ability to work collaboratively in a team environment.
• Flexibility to adapt to changing workloads and priorities.
• Proficiency in MS Office suite and other relevant software applications.
• If you are a motivated individual with a passion for project management and a desire to contribute to the success of our team, we encourage you to apply. Join us in our mission to deliver exceptional projects and exceed client expectations.

Other Requirements:

• Knowledge of HSE regulations and construction standards
• Ability to develop and implement the project WHS&E (Environmental Health and
• Safety) Plan which includes the safety risk assessment and if necessary, the JSEA.
• Has strong business ethics and is aware of and refers where appropriate Anti Bribery and Corruption (ABC) matters.