Virtual Assistant | Work From Home | Day Shift | Weekends Off | Day 1 HMO

Support Business Growth Through Organization, Communication, and Execution

Ambitious professionals seek roles that elevate their careers while delivering real impact. The Virtual Assistant position empowers top talent to drive revenue growth, streamline operations, and influence global business outcomes. You will support strategic initiatives, strengthen client success, and build a long term global career with Emapta, where top 1% talent enjoy flexibility, stability, and world class opportunities for growth advancement.

Snapshot

Work Setup: Permanent Work From Home

Shift: Day Shift, Weekends Off, 7;00am-4:00pm PHT

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Day Shift schedule
• Permanent WFH arrangement
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

• Minimum of 2 years' experience in virtual assistance or related fields
• Strong organizational and multitasking skills
• Proficiency in task management tools (ClickUp, Notion, Trello)
• Experience with content scheduling tools (Buffer, Metricool, Later)
• Skilled in file management (Google Drive)
• Effective communication using Slack and Gmail
• Ability to track analytics and prepare reports (Google Sheets, Notion dashboards)
• Knowledge of automation tools (Zapier, Make)

Responsibilities

Prospecting & Outreach

• Research potential clients or companies via LinkedIn, Google, and industry directories
• Build and maintain lead lists (e.g., in spreadsheets or chosen system)
• Draft and send outreach messages or connection requests
• Follow up on outreach emails or DMs on schedule (1-2 follow-ups per contact)
• Track and update outreach progress weekly
• Prepare summaries of qualified leads for the founder or sales team
• Coordinate intro calls and send calendar invites
• Keep lead data organized and current across all tracking systems

Content & Social Media Management

• Upload videos to YouTube (add titles, tags, timestamps, end screens, thumbnails)
• Repurpose YouTube videos into short clips for TikTok, LinkedIn, and Instagram
• Write captions, hashtags, and schedule posts using Buffer, Metricool, or Later
• Monitor comments and engage (reply or escalate when needed)
• Collect video performance analytics weekly
• Maintain a content calendar across platforms
• Upload podcast episodes to Spotify or Apple if applicable
• Create or edit basic thumbnails and visuals in Canva
• Transcribe or summarize video/podcast episodes into blog posts or newsletters

Scheduling & Admin Support

• Manage founder's calendar (book, reschedule, confirm meetings)
• Send reminders to meeting participants
• Prepare daily or weekly schedules and meeting summaries
• Handle email triage - flag important messages, draft responses
• Maintain filing system in Google Drive or Dropbox
• Track software subscriptions and renewals
• Handle travel bookings (flights, hotels, conferences)
• Order equipment or coordinate delivery/logistics if needed
• Manage company inbox (info@ / support@)
• Prepare and send invoices or receipts if needed

Internal Operations & Project Coordination

• Maintain task tracking systems (ClickUp, Notion, Trello, or spreadsheets)
• Record meeting notes and assign tasks
• Send reminders to team members about deadlines
• Follow up with freelancers (editors, developers, designers) on deliverables
• Help document company SOPs and templates
• Manage version control for documents and resources
• Automate workflows using Zapier or Make

Client & Partner Support

• Onboard new clients (send welcome email, access forms, set up folders)
• Schedule onboarding or check-in calls
• Track client milestones and deliverables
• Send satisfaction surveys or testimonial requests
• Prepare simple client reports using metrics dashboards or spreadsheets

Reporting & Analytics

• Track outreach success rates and meeting conversions
• Record YouTube and social analytics weekly
• Prepare monthly performance dashboards
• Summarize key numbers for founder (e.g., revenue, followers, leads)
• Identify growth opportunities or underperforming areas

General Support / Ad-hoc Tasks

• Research new tools or software to improve efficiency
• Draft SOPs for recurring tasks
• Manage internal databases or contact lists
• Prepare presentation slides in Canva or Google Slides
• Assist in webinar or event setup (emails, invites, reminders)
• Coordinate giveaway or partnership campaigns

About the Client

By harnessing cutting‑edge technologies such as AI and modern development frameworks, the company continues to drive innovation, empower partners, and play a pivotal role in shaping a thriving and globally competitive technology ecosystem.

Join the Top 1% Talent. A better career. A better life.

Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.

Apply now and experience the difference!