Executive Assistant

Qualifications:

Bachelor Degree of Business Administration, Communications or Human Resources

Minimum 2-3 years’ experience in office management, facilities coordination, business support, or administrative roles.

Familiarity with shared-building environments, EHS practices, and emergency response coordination is an advantage.

Strong organizational, planning, and multitasking skills.

Ability to work independently and manage competing priorities.

Excellent interpersonal, stakeholder-management, and communication skills.

High level of discretion, professionalism, and attention to detail.

Proficiency in Microsoft Office 365; experience with ERP/CRM systems (Salesforce, NetSuite, SAP, PowerBI) and Concur is a plus.

Fluency in local language and English, written and spoken.

Provide administrative support to local leaders as required.

DUTIES & RESPONSIBILITIES

Assist with calendar management, meeting scheduling, agendas, and briefings.

Prepare presentations, reports, and meeting notes.

Support travel arrangements and travel expense reporting, including booking travel and processing expenses.

Act as a trusted point of contact for confidential or time-sensitive matters.