HR Admin (Remote)

Job description:

The HR Admin (Shared Services) is responsible for providing comprehensive human resources and administrative support across the organization. This role plays a key part in ensuring efficient day-to-day operations by managing employee records, facilitating onboarding and payroll coordination, maintaining compliance with Philippine labor laws, and supporting various administrative functions.

The position serves as a central link between People, Operations, and Finance teams, ensuring consistency, accuracy, and alignment of internal processes.

1. Human Resources Administration

• Maintain and update employee records, ensuring personnel files and the masterfile database are accurate and current.
• Prepare and process HR-related documentation such as employment contracts, certifications, memos, and employee movement forms.
• Assist in pre-employment requirements, and onboarding logistics.
• Support offboarding activities including clearance, exit interviews, and final pay coordination.

1. Employee Relations and Support

• Serve as the first point of contact for employee inquiries regarding company policies, procedures, and benefits.
• Provide assistance with government-mandated benefits (SSS, PhilHealth, Pag-IBIG) and internal HR-related requests (e.g., loans, attendance, and leave).
• Help foster a positive and compliant workplace environment by addressing basic employee concerns promptly and professionally.

1. Payroll and Timekeeping Support

• Gather and verify attendance, leave, and deduction data for payroll processing.
• Coordinate with the Payroll Specialist and Finance team to ensure accurate and timely payroll.
• Act as payroll backup during absences or high-volume processing periods.

1. Office Administration

• Manage office administration tasks including procurement of supplies, vendor coordination, and record management.
• Ensure smooth coordination of company events, meetings, and employee activities.
• Support CEO or senior management on ad hoc administrative projects and requests.

1. Cross-Functional Collaboration

• Work closely with Finance and Operations to align HR and administrative activities with company goals.
• Provide reports, data summaries, and analytics as required by management.

• Bachelor’s degree in Human Resource Management, Business Administration, Psychology, or related field.
• At least 2–5 years of experience in HR and administrative roles, preferably within a shared services or outsourcing environment.
• Strong understanding of Philippine labor laws, timekeeping, and payroll processes.
• Proficiency in HR Information Systems (HRIS), Microsoft Office, and Google Workspace tools.
• Excellent organizational and time-management skills with strong attention to detail.
• Effective communication and interpersonal skills; able to build rapport across departments.
• High level of discretion and professionalism in handling confidential information.
• Ability to multitask and prioritize in a fast-paced, evolving work environment.